Notice Information
Notice Title
Grounds Maintenance Equipment - Repairs and Maintenance
Notice Description
Gentoo Group is seeking to engage with the market in advance of a potential procurement exercise for the repair and maintenance of grounds maintenance equipment. We currently operate a varied fleet of equipment that requires ongoing servicing, repairs and maintenance to ensure operational continuity. Due to the specialist nature of the equipment and the limited number of approved service providers within the local/regional market, we are undertaking this pre-market engagement to: - Understand market capacity and capability - Identify suitably accredited service providers - Inform the development of our procurement approach - Encourage supplier interest in future tender opportunities This engagement is for information gathering only and does not form part of any formal procurement process.
Planning Information
Grounds Maintenance Equipment Repairs and Maintenance – Pre-Market Engagement Background Gentoo Group is seeking to engage with the market in advance of a potential procurement exercise for the provision of repair, servicing and maintenance services for its grounds maintenance equipment fleet. Gentoo Group operates a varied fleet of grounds maintenance equipment, including horticultural and specialist machinery, which requires planned servicing, routine maintenance, inspections, breakdown support and repairs to ensure operational continuity and minimise equipment downtime. Due to the specialist nature of the equipment and the limited number of suitably qualified service providers operating within the local and regional market, Gentoo Group is undertaking this pre-market engagement exercise to better understand the market and inform the development of a future procurement strategy. Purpose of Engagement The objectives of this engagement are to: Understand current market capacity and capability. Identify suitably qualified and accredited service providers. Gather information on service delivery models, response times and geographical coverage. Inform the scope and structure of any future procurement opportunity. Encourage supplier participation and interest in any subsequent tender exercise. Obtain market feedback that may assist in developing an effective and proportionate procurement approach. Supplier Participation Interested suppliers are invited to request the following documents: Supplier Questionnaire Gentoo Group Asset List The documents can be sourced by contacting neil.dixon@gentoogroup.com Suppliers should complete Section 3 – Supplier Information Request within the Questionnaire and return the completed document via email to: Neil Dixon neil.dixon@gentoogroup.com Submission Deadline Completed questionnaires must be submitted no later than: 10:00am noon on 10 September 2026 Important Information This engagement exercise is being undertaken solely for information gathering and market engagement purposes. It does not constitute a formal procurement process, invitation to tender, or commitment by Gentoo Group to commence any future procurement activity. Participation in this engagement will not confer any advantage or disadvantage on any organisation should a subsequent procurement exercise be undertaken. Gentoo Group reserves the right to use the information gathered through this exercise to inform its future procurement strategy and requirements.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06e862
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/079354-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
45259000 - Repair and maintenance of plant
50530000 - Repair and maintenance services of machinery
Notice Value(s)
- Tender Value
- £120,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 20 Aug 20264 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Oct 20262 months to go
- Award Date
- Not specified
- Contract Period
- 1 Nov 2026 - 31 Oct 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Gentoo Group
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SUNDERLAND
- Postcode
- SR3 3XR
- Postcode Area
- Sunderland
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC44 Sunderland
- Delivery Location
- TLC23 Sunderland
-
- Local Authority
- Sunderland
- Electoral Ward
- Doxford
- Westminster Constituency
- Houghton and Sunderland South
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/079354-2026
20th August 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.