Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

PRE00362_Annual General Meeting

Pool Re Services Limited

This public procurement record has 1 release in its history.

Award

21 Aug 2026 at 12:28

UK7 - Contract Details Notice
Summary of the contracting process

Pool Re Services Limited procured annual general meeting services for delivery in the United Kingdom. The requirement covers the provision and support of the technology and information systems used to run annual general meetings, including software, related IT services, consultancy, software development, internet services and technical support. The work is categorised as services rather than goods or construction. The procurement was for one requirement, covering the full AGM service rather than separate published work packages. It is relevant to suppliers that provide digital AGM platforms, meeting technology, associated information systems or supporting IT services for corporate or public-sector meetings. The buyer is Pool Re Services Limited, based in London, and the selected supplier is LUMI AGM UK LIMITED, an SME based in Hampshire.

The procurement is complete and has been awarded. Pool Re Services Limited selected LUMI AGM UK LIMITED for the single requirement. The contract was signed on 20 August 2026 and runs from 21 August 2026 to 20 August 2029, with an option to extend for up to 12 months on one further occasion, potentially allowing the term to run until 20 August 2031. The contract value is £70,100 excluding VAT and £84,120 including VAT. It was a below-threshold procurement using a procedure described as “below threshold - unknown”. The award is active and covers the software, information systems and IT services needed for the AGM requirement. The contract is not reported as cancelled or terminated.

This award demonstrates a defined requirement for a specialist annual general meeting technology and support provider within Pool Re Services Limited. Suppliers considering future work of this type would need credible capability in digital AGM platforms, meeting software and information systems, together with the IT consultancy, development, internet and support services needed to operate them reliably. Experience delivering annual general meetings or comparable formal corporate meetings would help demonstrate understanding of event-specific requirements, technical coordination and stakeholder support. The appointed supplier is an SME, indicating that the requirement can be delivered by a focused specialist rather than only by a large systems integrator. Competitors would need to show a complete service proposition covering the technology and the practical support around its use, rather than software alone.

How relevant is this notice?

Notice Information

Notice Title

PRE00362_Annual General Meeting

Notice Description

Annual General Meeting(s) Services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e988
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079878-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£70,100 Under £100K

Notice Dates

Publication Date
21 Aug 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Aug 20261 weeks ago
Contract Period
21 Aug 2026 - 20 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Pool Re Services Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4R 9AF
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Candlewick
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

LUMI AGM UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...