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IWM/2627/Exh/3511: IWM Exhibitions Build Framework Agreement

Imperial War Museums

This public procurement record has 1 release in its history.

Tender

21 Aug 2026 at 15:32

UK4 - Tender Notice
Summary of the contracting process

Imperial War Museums is procuring exhibition build works through a framework for its estate in England and elsewhere in the UK. The requirement covers the fabrication, construction, installation, modification, refurbishment and removal of exhibition elements, including setworks, display cases, plinths, graphics, scenic finishes, props, replicas and audiovisual housings. It can also involve construction drawings, technical development, project and programme management, specialist-trade coordination, site delivery, health and safety management, demolition and gallery redecoration. Minor electrical and data-cabling coordination may be required. The framework is split between smaller, discrete exhibition projects and more complex exhibition construction programmes, delivered to a safe, reliable and museum-quality standard.

The procurement has reached tender: Imperial War Museums invited offers through a two-stage competitive flexible procedure, comprising a Procurement Specific Questionnaire followed by tender bid evaluation. It uses an open procedure and a closed framework, with awards made through mini-competitions or direct awards. Bidders may apply for one or both lots. Enquiries close on 16 September 2026 at 23:59, and tender submissions are due by 23 September 2026 at 12:00. The contract period is 1 March 2027 to 28 February 2030, with a discretionary extension to 28 February 2031. The estimated total value is £3,000,000 excluding VAT, or £3,600,000 including VAT. Each lot is evaluated on qualitative criteria worth 70%, social value 10% and financial submission 20%.

The opportunity suits exhibition build contractors, museum and cultural-sector fit-out specialists, and firms able to provide either smaller works or complex, multi-stakeholder programmes. Suppliers should be able to coordinate design and technical development, specialist trades, subcontractors, site operations and programme delivery, while meeting public-museum standards. The work may require capability to act as Principal Contractor under the CDM Regulations, manage health and safety, produce construction drawings and coordinate electrical and data interfaces. The requirement is identified as suitable for small and medium-sized enterprises, and suppliers can bid for one or both lots. Before work begins, appointed providers must hold employers’ liability insurance of at least £10 million, public liability insurance of at least £20 million and professional indemnity insurance of at least £5 million.

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Notice Information

Notice Title

IWM/2627/Exh/3511: IWM Exhibitions Build Framework Agreement

Notice Description

Imperial War Museums (IWM) is inviting Potential Providers to participate in the Procurement Specific Questionnaire (PSQ) stage for an Exhibitions Build Framework. The framework is intended to establish a panel of suitably experienced exhibition build contractors who can deliver high-quality, safe, reliable and cost-effective exhibition works across IWM's estate. Potential Providers shortlisted following the PSQ stage will be invited to submit a full tender response. The framework will be divided into two Lots, based on the anticipated value and scale of individual projects: *Projects valued at under PS200,000 (Lot 1) *Projects valued at over PS200,000 (Lot 2) Potential Providers may bid for one or both Lots, subject to demonstrating that they have the appropriate capacity, capability, technical expertise and experience to deliver the relevant services. Each lot will be evaluated and awarded separately. At this stage, IWM is undertaking the Procurement Specific Questionnaire (PSQ) stage only. Tender documents will be issued to shortlisted Potential Providers in accordance with the procurement timetable published alongside the PSQ document. IWM is advertising a three-year framework agreement, with the option to extend by a further one-year period. Please note that the advertised value of each Lot anticipates that IWM will choose to use the extension. Access Code: 3GC8GAUTZN For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Museum-exhibition-services./3GC8GAUTZN To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/3GC8GAUTZN

Lot Information

Projects valued at under PS200,000

Lot 1 will cover exhibition build services for projects with an anticipated value of under PS200,000. Services are expected to include the fabrication, construction, installation, modification, refurbishment and removal of exhibition elements, together with associated project planning, technical coordination, health and safety management, programme management and site delivery requirements, and may occasionally include acting as Principal Contractor under CDM Regulations. This may include, but is not limited to, setworks, display cases, plinths, graphics, scenic finishes, props, replicas, AV housings, minor electrical and data cabling coordination, demolition of existing exhibition structures and redecoration of gallery spaces. Providers appointed to this Lot should be capable of delivering smaller-scale or discrete exhibition works efficiently, safely and to an appropriate museum-quality standard.

Renewal: Extensions will be offered at the Client's discretion.

Projects valued at over PS200,000

Lot 2 will cover exhibition build services for projects with an anticipated value of over PS200,000. Services are expected to include the delivery of more complex, higher-value exhibition build projects, including full exhibition construction, fabrication, installation, coordination of specialist trades, technical development, build programming, construction drawings, site management, health and safety compliance and, where required, acting as Principal Contractor under CDM Regulations. This may include, but is not limited to, setworks, display cases, graphics, scenic and specialist finishes, props, replicas, metal fabrication, AV housings, electrical and data cabling coordination, enabling works, demolition of previous exhibition structures and redecoration of gallery spaces. Providers appointed to this Lot should be able to manage larger, more complex programmes of work, coordinate multiple stakeholders and subcontractors, and deliver to the standards required within a public museum environment.

Renewal: Extensions will be offered at the Client's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06e9d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080030-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

45 - Construction work

92 - Recreational, cultural and sporting services

CPV Codes

39154000 - Exhibition equipment

45212310 - Construction work for buildings relating to exhibitions

45212313 - Museum construction work

92521100 - Museum-exhibition services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20265 days ago
Submission Deadline
23 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Imperial War Museums
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLD North West (England), TLJ South East (England)
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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