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EDRMS System for Herefordshire Council

Herefordshire Council

This public procurement record has 2 releases in its history.

Award

24 Aug 2026 at 10:18

UK7 - Contract Details Notice
Award

24 Aug 2026 at 09:56

UK6 - Contract Award Notice
Summary of the contracting process

Herefordshire Council procured an electronic document and records management system (EDRMS), together with associated software licences, support and hosting. The requirement is primarily a software and information-systems supply, intended to provide the council with managed digital document and records capability. Service delivery is in Herefordshire. Hoople Ltd provided general procurement support to the council as procuring entity, while Herefordshire Council is the buying organisation responsible for the requirement. The procurement covered one lot. The arrangement is relevant to suppliers of electronic records and document management platforms, hosted software, licensing models and ongoing technical support. It may also suit providers able to combine system provision with managed hosting and continuing service support for a public authority.

The procurement is complete and has been awarded through a selective call-off under the GCA Technology Services 4 framework, without reopening competition. The award decision was made on 16 June 2026 to Wavenet Limited. The contract was signed on 13 August 2026 and runs from 13 August 2026 to 30 June 2028. One optional extension of up to 12 months is available, with a maximum end date of 30 June 2029. The awarded value is £211,133.20 excluding VAT, or £253,359.84 including VAT. The contract is active and the tender value was above the relevant threshold. The requirement was evaluated as a framework award rather than through a new competitive tender.

This award demonstrates established demand from Herefordshire Council for an electronic document and records management platform supported by licences, hosting and ongoing technical assistance. A credible future supplier would need to provide a robust software product for managing public-sector documents and records, together with dependable hosted service delivery and responsive support. The requirement also favours businesses experienced in supplying integrated technology services through public-sector frameworks, particularly those able to meet framework call-off requirements without relying on a new open competition. Larger technology providers may be well placed, as the selected supplier is a large business. Firms with a proven record of delivering EDRMS implementations, licence management, hosting and long-term service continuity should monitor this buyer’s continuing need.

How relevant is this notice?

Notice Information

Notice Title

EDRMS System for Herefordshire Council

Notice Description

Call-off contract issued under GCA Technology Services 4 (RM6190) for an Electronic Document and Records Management System and associated licences, support and hosting. This Contract Details Notice is being published following the late publication of the related Contract Award Notice. The contract award decision was made on 16 June 2026 and the contract was formally executed on 13 August 2026. Service delivery continued as as normal during this time. Due to system constraints within the publication platform, certain dates presented within the notice (and connected notices) may not reflect the actual award, commencement or execution dates. The chronology described in this notice should be relied upon for transparency purposes.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ea2c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080193-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Award under framework
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£211,133 £100K-£500K
Contracts Value
£211,133 £100K-£500K

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Jun 20262 months ago
Contract Period
13 Aug 2026 - 30 Jun 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Herefordshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Postcode Area
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
Not specified
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Supplier Information

Number of Suppliers
1
Supplier Name

WAVENET LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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