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STA-26069 Digitisation of Paper Based records and secure disposal

Royal Holloway and Bedford New College

This public procurement record has 1 release in its history.

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24 Aug 2026 at 14:26

UK7 - Contract Details Notice
Summary of the contracting process

Royal Holloway and Bedford New College is procuring services to digitise paper-based records and securely dispose of the physical records afterwards. The requirement covers the handling and conversion of the university’s paper records into digital form, followed by secure disposal. It is a records-management and document-digitisation service, with an associated secure destruction requirement. The buyer is Royal Holloway and Bedford New College, based at Royal Holloway University of London in Egham. Delivery is associated with the South East of England, including Surrey and East and West Sussex. The requirement is relevant to suppliers that provide document scanning, records digitisation, secure information destruction, or an integrated service covering both digital conversion and disposal. It concerns one completed requirement rather than separate service categories.

The procurement has reached completion and the contract was awarded to ADETIQ LIMITED. It used a direct award below the applicable threshold, without competition. The contract was signed on 3 July 2026 and runs from 3 July 2026 to 2 July 2027. Its value is £63,541 excluding VAT and £76,249 including VAT. The procurement was treated as a services requirement and comprised one completed lot. The stated basis was the direct award for digitisation of paper-based records and secure disposal. The selected supplier is an SME. The contract is recorded as active, while the tender itself is recorded as complete. No competitive evaluation or bid-scoring basis is given because the route used was a below-threshold direct award without competition.

This procurement provides a clear indication of demand from a higher-education organisation for a combined paper-record digitisation and secure-disposal service. Suppliers considering similar future requirements would need practical capacity to receive, track and process sizeable volumes of paper records, scan or otherwise digitise them accurately, and manage the resulting digital files in an organised, usable form. They would also need dependable arrangements for secure custody, controlled movement and compliant destruction of the original records, with an auditable chain from collection through disposal. A credible competitor would therefore combine document-management operations with information-security controls and secure destruction capability, rather than offering scanning alone. The award to an SME shows that the requirement can be delivered by a focused specialist supplier, including one able to provide an integrated end-to-end service.

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Notice Information

Notice Title

STA-26069 Digitisation of Paper Based records and secure disposal

Notice Description

Awarded to Adetiq Limited via a direct award for Digitisation of Paper Based records and secure disposal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eaa7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080402-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79990000 - Miscellaneous business-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£63,541 Under £100K

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Jul 20261 months ago
Contract Period
3 Jul 2026 - 2 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Holloway and Bedford New College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EGHAM
Postcode
TW20 0EX
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Runnymede
Electoral Ward
Englefield Green East
Westminster Constituency
Windsor

Supplier Information

Number of Suppliers
1
Supplier Name

ADETIQ LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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