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TFW1073.00 - Fluid Delivery System

Transport for Wales Rail Limited (Utility Buyer)

This public procurement record has 1 release in its history.

Tender

24 Aug 2026 at 14:39

UK4 - Tender Notice
Summary of the contracting process

Transport for Wales Rail Limited is procuring works to install a fluid delivery system at a railway maintenance depot. The system will deliver fresh oil from a 1,000-litre intermediate bulk container at one location and transfer waste oil between the engine-maintenance points and an existing waste-oil tank. Pipework and associated services will be installed to five maintenance points within the depot, replacing the current use of a wheeled bowser to provide fluids during engine maintenance. The requirement combines engineering services, fuel-pumping equipment and engineering or construction works. Delivery is in the United Kingdom, with the work centred on the depot identified by the buyer. It is suited to contractors able to design, supply and install an integrated oil handling and waste-oil removal system in an operational rail-maintenance environment.

The procurement has reached tender: the buyer invited offers through a below-threshold open competition. Tenders are submitted electronically through the Atamis portal. Enquiries were due by 14 September 2026 at 12:00, and tenders were due by 21 September 2026 at 12:00. The single lot has an estimated value of £250,000 excluding VAT, or £300,000 including VAT. The intended contract period is 12 October 2026 to 31 March 2027, with a latest possible end date of 1 May 2027 if the works are not completed by the original end date. Evaluation is weighted 60% to the technical response and 40% to the commercial response. The opportunity is identified as suitable for small and medium-sized enterprises.

This opportunity suits engineering and construction contractors with experience of installing industrial fluid-transfer systems, pipework and pumping equipment. Relevant capability includes handling fresh and waste oil safely, connecting storage and transfer infrastructure, and providing the services needed at multiple maintenance points. Suppliers should be able to plan and coordinate installation across five locations within a depot, integrate the new system with an existing waste-oil tank, and deliver a complete replacement for mobile fluid provision. The technical response carries greater evaluation weight than price, so bidders need to demonstrate a credible technical solution, sound installation methodology and quality-focused working methods. Rail, depot, plant-maintenance or comparable industrial-site experience would place suppliers well to compete, particularly those able to manage works around ongoing engine-maintenance activities.

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Notice Information

Notice Title

TFW1073.00 - Fluid Delivery System

Notice Description

TFWRL are looking To improve productivity, quality and continually improve working methods and conditions by installing a system which will deliver fresh Oil from a 1000L IBC at a single location, and removal of waste oil to/from the point of engine maintenance to a waste oil tank currently located in the depot. This maintenance will be conducted at 5 locations within the depot, pipework and required services will be installed to each of these points. As during engine maintenance current methods of providing fluids is via a wheeled bowser.

Lot Information

Lot 1

Renewal: Contract can only be extended if works are not completed by the original end date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eaaf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080414-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

42122180 - Fuel pumps

45220000 - Engineering works and construction works

71300000 - Engineering services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
21 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Oct 2026 - 31 Mar 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales Rail Limited (Utility Buyer)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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