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Newcastle Christmas Market - Market Design and Decoration

Newcastle City Council

This public procurement record has 1 release in its history.

Tender

25 Aug 2026 at 12:18

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council is seeking a provider to design the appearance of Newcastle Christmas Market and deliver the complete decorative treatment for the 2026 Christmas period. The requirement covers aesthetic and creative design, implementation of the approved design, supply of the market dressing, its maintenance during the event period, and removal afterwards. This is a specialist design and event-decoration service, with related exhibition, fair and arts-facility operation elements. The work is for Newcastle Christmas Market and is associated with delivery in the United Kingdom. The council is a sub-central public authority and the buyer for this service. The opportunity is suitable for small and medium-sized enterprises, voluntary, community and social enterprises, and participation is reserved for these organisation types.

The process has reached tender: Newcastle City Council invited offers through a below-threshold open competition. Enquiries had to be submitted by 8 September 2026 at 5:00 pm, and tenders were due by 14 September 2026 at noon. Electronic submission was allowed. The contract period runs from 1 October 2026 to 30 September 2027, with an option to extend into the Christmas period of 2027; the maximum extent date is 31 December 2027. The estimated value is £80,000 excluding VAT and £96,000 including VAT. There is one lot. Award will use the most economically advantageous tender approach, assessing quality and price. Quality covers the stated requirements, proposed methodology, relevant experience, capacity, social value and other criteria in the tender documents.

This opportunity suits a specialist Christmas-market, event-decoration, exhibition-design or experiential-design provider able to turn a creative concept into a fully delivered public event environment. Competitors should be able to develop an aesthetic design, explain a practical methodology, supply or procure the required decorative materials, install and maintain the dressing, and remove it safely after the event. Relevant experience in comparable markets, fairs, festivals or public-facing seasonal installations will be important, as will the capacity to manage delivery, maintenance and removal as a complete service. The evaluation also considers social value, so bidders should be able to show how their organisation and delivery approach generate wider community benefits. Small businesses and voluntary, community or social enterprises are expressly encouraged by the participation arrangements.

How relevant is this notice?

Notice Information

Notice Title

Newcastle Christmas Market - Market Design and Decoration

Notice Description

Newcastle City Council is looking to appoint a provider to undertake the aesthetic design and decoration of the Christmas market for the Christmas period of 2026 with an Option to Extend into the Christmas period of 2027. We are also looking for the provider to implement the design and supply/maintain/remove the dressing.

Lot Information

Lot 1

Renewal: 1 x Option to Extend the contract into the Christmas period of 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eb7b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080807-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79930000 - Specialty design services

79950000 - Exhibition, fair and congress organisation services

92320000 - Arts-facility operation services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 2026Yesterday
Submission Deadline
14 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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