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Newcastle Christmas Market - Design and Decoration

Newcastle City Council

This public procurement record has 2 releases in its history.

Award

14 Oct 2026 at 14:49

UK7 - Contract Details Notice
Tender

25 Aug 2026 at 12:18

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council commissioned the aesthetic design and decoration of Newcastle’s Christmas market. The work covers developing the visual design, putting it in place, supplying and maintaining the decorations, and removing them after the market. The service is event design and delivery, including the dressing of a public Christmas market. Delivery is in Newcastle upon Tyne. The requirement combines creative design with practical event installation and ongoing upkeep, rather than design work alone. The selected provider is responsible for carrying the design through to its physical presentation at the market and taking the decorations away when the event period ends.

The procurement is complete and the contract is active. Newcastle City Council used an open, below-threshold competition, with participation reserved for small and medium-sized enterprises and voluntary, community and social enterprises in the UK. Bids were assessed on the most economically advantageous tender, considering both quality and price; quality included the proposed method, experience, capacity and social value. HLG Leisure & Events Ltd was selected and signed the contract on 8 October 2026. The contract is valued at £80,000 excluding VAT (£96,000 including VAT). Its stated period runs from 8 October 2026 to 30 September 2027, with an option to extend by three months. The original requirement describes the 2026 Christmas market period and the option to extend into the 2027 Christmas period.

This award demonstrates demand from Newcastle City Council for a supplier able to combine creative event design with delivery on site: developing an attractive market identity, sourcing or supplying decorations, installing them, maintaining their appearance through the event, and removing them afterwards. A credible competitor for a future requirement would need to show a clear design approach, a practical method for turning concepts into a finished public event environment, and enough operational capacity to manage installation, upkeep and removal reliably. Relevant experience in Christmas markets, fairs or comparable public events would help demonstrate that capability. The evaluation also considered social value, so suppliers should be able to explain the wider benefits their delivery can provide. The contract was awarded to an SME, and the original competition was reserved for SMEs and voluntary, community and social enterprises.

How relevant is this notice?

Notice Information

Notice Title

Newcastle Christmas Market - Design and Decoration

Notice Description

Newcastle City Council is looking to appoint a provider to undertake the aesthetic design and decoration of the Christmas market. We are also looking for the provider to implement the design and supply/maintain/remove the dressing. The term of the contract covers the Christmas markets period of 2026 win an Option to Extend into the Christmas period of 2027.

Lot Information

Lot 1

Renewal: 1 x Option to Extend the contract into the Christmas period of 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eb7b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097093-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79930000 - Specialty design services

79950000 - Exhibition, fair and congress organisation services

79952000 - Event services

92320000 - Arts-facility operation services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
£80,000 Under £100K

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
14 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

HLG LEISURE & EVENTS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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