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Provision of Human Resources, Payroll and Finance Solutions and Associated Services

Northern Ireland Assembly Commission

This public procurement record has 1 release in its history.

Planning

25 Aug 2026 at 13:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Northern Ireland Assembly Commission is considering services to replace or renew its human resources, payroll and finance systems. The scope is expected to cover employee and manager self-service, financial management, payroll, pensions, recruitment and onboarding, workforce management, purchasing and payment processes, reporting and management information. Associated services may include implementation, configuration, data migration, integration, testing, training, software licensing or subscription, ongoing support and maintenance. This is a business software and IT services requirement, including human resources, enterprise resource planning, accounting and software support. Delivery will be for the Northern Ireland Assembly Commission in Belfast, Northern Ireland. The buyer has not yet chosen a technical solution or delivery model, so suppliers able to offer different platforms and implementation approaches may be relevant.

This procurement is at the planning stage: the Assembly Commission has stated an intention to procure, but has not issued an invitation to tender. It is carrying out voluntary preliminary market engagement through a written questionnaire followed by individual one-hour Microsoft Teams sessions. Suppliers are expected to return the questionnaire by 7 September 2026, with engagement sessions expected in the last two weeks of September 2026. The discussions will explore market solutions, delivery and implementation models, commercial considerations, indicative costs and related requirements, and will inform the business case and any later procurement. The anticipated contract period is 1 April 2027 to 31 March 2028, with renewal potential extending to 31 March 2038. The estimated value is £3,000,000 excluding VAT, or £3,600,000 including VAT.

The future requirement is likely to suit established suppliers of integrated HR, payroll and finance software, enterprise resource planning platforms, and associated implementation and support services. Relevant capability includes configuring complex business systems, migrating and protecting organisational data, integrating systems, testing deployments, training users and providing ongoing maintenance and support. Suppliers should be able to demonstrate delivery models that can accommodate the Assembly Commission’s broad functional needs, including payroll and pensions, recruitment, workforce management, purchasing, payments and management reporting. The market engagement is intended to compare available solutions, implementation approaches, commercial models and indicative costs, so providers with more than one viable technical or delivery model may be well placed to contribute. Participation will not form part of the evaluation of any subsequent procurement exercise.

How relevant is this notice?

Notice Information

Notice Title

Provision of Human Resources, Payroll and Finance Solutions and Associated Services

Notice Description

The Northern Ireland Assembly Commission is considering the future provision of its Human Resources (HR), Payroll and Finance systems and associated services. The potential requirement is expected to support a broad range of HR, Payroll and Finance functions, including employee and manager self-service, financial management, payroll, pensions, recruitment and onboarding, workforce management, purchasing and payment processes, reporting and management information. Associated services may include implementation, configuration, data migration, integration, testing, training, software licensing or subscription, ongoing support and maintenance. At this stage, the Assembly Commission has not determined a preferred technical solution or delivery model. Preliminary market engagement is being undertaken to understand available market solutions, delivery and implementation approaches, commercial models and indicative costs, and to inform the Business Case and any subsequent procurement. For more information about this opportunity, please visit the eSourcing portal at: https://northernirelandassembly.delta-esourcing.com/tenders/UK-UK-Belfast:-Financial-analysis-and-accounting-software-package./522VTN9H2D To respond to this opportunity, please click here: https://northernirelandassembly.delta-esourcing.com/respond/522VTN9H2D

Planning Information

The preliminary market engagement will comprise a written questionnaire followed by individual one-hour Microsoft Teams engagement sessions with respondents. Suppliers are invited to complete and return the PME questionnaire by 7 September 2026. Following review of responses, individual supplier engagement sessions are expected to take place during the last two weeks of September 2026. The sessions will provide an opportunity to explore responses in further detail and discuss available solution and delivery models, implementation approaches, commercial considerations, indicative costs and other matters relevant to the development of the Assembly Commission’s requirements. Participation in the engagement is voluntary and will not form part of the evaluation of any subsequent procurement exercise. Further details and arrangements for the individual engagement sessions will be provided to respondents following closure of the written PME.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eb98
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080852-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48440000 - Financial analysis and accounting software package

48450000 - Time accounting or human resources software package

48451000 - Enterprise resource planning software package

72000000 - IT services: consulting, software development, Internet and support

72250000 - System and support services

72261000 - Software support services

72263000 - Software implementation services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
7 Sep 20262 weeks to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Ireland Assembly Commission
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT4 3XX
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN06 Belfast
Local Authority
Belfast
Electoral Ward
Stormont
Westminster Constituency
Belfast East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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