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LUV01473 - The provision of managed temporary event infrastructure and support services

University of Leicester

This public procurement record has 1 release in its history.

Tender

26 Aug 2026 at 11:54

UK4 - Tender Notice
Summary of the contracting process

The University of Leicester is procuring managed temporary event infrastructure and support services for its events programme. The requirement covers the design, supply, installation, maintenance and removal of temporary event structures, together with associated event support. The main applications are Graduation Ceremonies and Open Day events, including marquee provision and related on-site services. This is an event services contract, classified under CPV 79952000. The framework is intended for up to three suitably qualified and experienced suppliers. Work will support University of Leicester events in Leicester and the surrounding delivery area. Suppliers need to be able to provide an end-to-end temporary infrastructure service, from design and supply through installation, maintenance and removal, rather than supplying structures alone.

The process has reached tender: the University invited offers through an open procedure. Bids were due by 25 September 2026 at 12:00 BST, with award decisions scheduled by 2 November 2026 at 23:59 UTC. The framework contract period is 1 December 2026 to 30 November 2030, with a gross estimated value of £650,000. It is an open framework with up to three participants. Call-offs will primarily use mini-competitions, with direct awards possible where permitted by the framework terms. Expected activity includes at least two annual mini-competitions for summer and winter graduation ceremonies, each requiring about four consecutive days of support, and quotations for up to eight Open Day events annually. Evaluation is 60% technical and experience and 40% commercial.

This opportunity suits event infrastructure companies that can manage temporary venues and provide complete operational support. Relevant suppliers will need demonstrated technical capability and experience in designing, supplying, installing, maintaining and removing temporary event structures, particularly marquees and associated equipment. They should also be able to support events on site and respond reliably to repeat requirements for graduation ceremonies and Open Days. The arrangement is suitable for small and medium-sized enterprises and is designed for a small supplier panel, so businesses with a focused temporary events offer may be competitive. Suppliers should be comfortable bidding through mini-competitions, preparing quotations for differing event requirements and delivering safely and consistently across multiple event formats. No particular accreditation is stated as a participation requirement.

How relevant is this notice?

Notice Information

Notice Title

LUV01473 - The provision of managed temporary event infrastructure and support services

Notice Description

The University of Leicester is seeking to award a framework of up to three suitably qualified and experienced suppliers to provide Managed Temporary Event Infrastructure and Support Services. The primary requirement is for the design, supply, installation, maintenance, removal and associated event support services relating to temporary event structures, predominantly to support the University's Graduation Ceremonies and Open Day events. For more information about this opportunity, please visit the eSourcing portal at: https://universityofleicester.delta-esourcing.com/tenders/UK-UK-Leicester:-Event-services./UZBJU68365 To respond to this opportunity, please click here: https://universityofleicester.delta-esourcing.com/respond/UZBJU68365

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ec48
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081195-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£650,000 £500K-£1M
Lots Value
£650,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 2026Today
Submission Deadline
25 Sep 20265 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Leicester
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 7RH
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF2 Leicestershire, Rutland and Northamptonshire
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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