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Planon CAFM Room occupancy

University of Sunderland

This public procurement record has 1 release in its history.

Award

26 Aug 2026 at 12:26

Award Notice
Summary of the contracting process

The University of Sunderland procured a room occupancy solution for integration with its Planon computer-aided facilities management (CAFM) system. The requirement covered room occupancy sensors and the associated software licensing for the CAFM solution. This is a facilities-management technology and software supply opportunity, classified under software packages and information systems. Delivery is for the University of Sunderland in Sunderland. The stated requirement was specifically tied to Planon Limited’s CAFM platform, so suppliers with compatible occupancy-sensing hardware, facilities-management software integration and licensing capability are the relevant market. The buyer is a public university governed by public law and operates in the education sector. The requirement was arranged as a single lot covering the sensors and licensing needed for the room-occupancy system.

The procurement has been completed and awarded. The University of Sunderland selected Planon Limited, which is recorded as an active award supplier. The contract was signed on 1 May 2026 and is active. Its value is £337,678.56. The procurement used a limited procedure without prior publication of a call for competition, through the Crown Commercial Service G-Cloud 14 Framework Agreement established under the Public Contracts Regulations 2015. One bid was recorded. The award basis was price. The procurement was treated as outside the scope of the relevant directive. The single lot covering room occupancy sensors and Planon CAFM licensing is marked cancelled, while the associated award and contract remain recorded as active. No contract end date is stated.

This procurement demonstrates demand from a higher-education buyer for integrated room-occupancy monitoring linked to an established Planon CAFM environment, with a contract of substantial scale. A credible competitor for a future requirement would need to supply reliable occupancy sensors, provide the necessary software licences and integrate the solution with Planon’s CAFM platform without disrupting facilities-management operations. Experience delivering interoperable building-management or workplace-technology systems would support a strong proposition, particularly where the supplier can demonstrate dependable data exchange, installation capability and ongoing technical support. The route used here also shows the commercial importance of access to the G-Cloud framework and readiness to compete on price. Planon Limited is recorded as an SME supplier, indicating that specialist smaller businesses can operate in this type of requirement.

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Notice Information

Notice Title

Planon CAFM Room occupancy

Notice Description

Room occupancy solution, integration into the Computer-Aided Facilities Management (CAFM) solution from Planon Limited.

Lot Information

Lot 1

Room occupancy sensors and licensing for the Computer-Aided Facilities Management (CAFM) solution from Planon Limited

Procurement Information

The procurement will be carried out through the Crown Commercial Service (CCS) G-Cloud 14 Framework Agreement, established under the Public Contracts Regulations 2015

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ec5e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081237-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£337,678 £100K-£500K

Notice Dates

Publication Date
26 Aug 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 May 20263 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Sunderland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR1 3SD
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC23 Sunderland
Local Authority
Sunderland
Electoral Ward
Millfield
Westminster Constituency
Sunderland Central

Supplier Information

Number of Suppliers
1
Supplier Name

Planon Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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