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CCHA - 0322 Electronic Tendering and Contract Management System

Castles and Coasts

This public procurement record has 1 release in its history.

Tender

26 Aug 2026 at 16:07

UK4 - Tender Notice
Summary of the contracting process

Castles and Coasts Housing Association is procuring an electronic tendering and contract management system for its procurement operations. The required solution must support the full procurement process from initial tendering through contract award, including Dynamic Markets, contract management, performance management, KPI monitoring, reporting and user training. This is a software and information-systems service, with associated IT consulting, development, internet and support services. The system will support Castles and Coasts’ users across the United Kingdom. The requirement covers a complete operational platform rather than a standalone software licence, and includes implementation-related support and training to enable users to manage procurement, contracts, performance information and reporting through the solution.

The procurement has reached tender: Castles and Coasts invited offers through a below-threshold open competition. Expressions of interest and submissions were due by 15 September 2026 at 11:00 UTC, and enquiries were due by 11 September 2026 at 11:00 UTC. Bids were submitted electronically through the buyer’s tendering portal. The contract covers 2 November 2026 to 2 November 2029, with an optional extension to 3 November 2030 at the contracting authority’s discretion. The estimated value is £80,000 excluding VAT and £96,000 including VAT. There is one lot. Suppliers are evaluated on quality at the first stage, followed by an online demonstration and price at the second stage. The lot is suitable for SMEs and VCSEs.

This opportunity suits software providers and IT service businesses able to deliver an integrated electronic tendering and contract management platform. Strong candidates will be able to demonstrate end-to-end procurement functionality, Dynamic Market support, contract and supplier management, performance and KPI monitoring, reporting and user training within one solution. The requirement also favours suppliers with the technical capability to implement, configure, support and maintain business-critical cloud or internet-based software, alongside the ability to advise users and provide practical training. Experience of public-sector, housing, procurement or regulated-sector systems would help suppliers show that they understand governance, auditability and operational reporting needs. SMEs and voluntary, community or social enterprises are explicitly considered suitable to compete.

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Notice Information

Notice Title

CCHA - 0322 Electronic Tendering and Contract Management System

Notice Description

Castles & Coasts Housing Association (CCHA) invites tenders for an electronic tendering and contract management system. The solution must support end-to-end procurement, Dynamic Markets, contract management, performance and KPI monitoring, reporting and user training. The Contract will be for an initial three years, with an optional one-year extension..

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ecf5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081472-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 2026Today
Submission Deadline
11 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2026 - 2 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Castles and Coasts
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE12 8EW
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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