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Bespoke and specialist exhibition display production design & fitout services

Royal Botanic Garden Edinburgh

This public procurement record has 2 releases in its history.

TenderUpdate

29 Sep 2026 at 12:14

Tender Notice
Tender

26 Aug 2026 at 17:15

Tender Notice
Summary of the contracting process

Royal Botanic Garden Edinburgh sought a specialist contractor to design, produce and install interpretative exhibition displays for its newly renovated Victorian Palm Houses in Edinburgh. The work covers exhibition fit-out and equipment (CPV 39154000), including principal designer duties, production and budget management, fabrication of exhibition structures, scenic model-making, small mechanical and electromechanical interactives, exhibition-unit electrical design and installation, structural advice, AV hardware supply, site mobilisation and installation. The contractor is also expected to act as main contractor and manage health and safety. Graphic design, AV software, design-intent drawings, exhibit data sheets and real artefacts are supplied by the Garden or others; exhibition lighting is also by others.

The buyer invited offers through an open procedure. The tender deadline was amended to 29 September 2026 at 13:00; the original deadline was noon. The contract period is 9 November 2026 to 17 June 2027. The estimated value is £365,000. There is one lot, and variants are not allowed. Bids are evaluated on quality (70%) and price (30%). Tenderers must provide staff names and qualifications. Bids must be in English and remain valid for 90 days. The buyer indicated electronic submission, and the bid-opening time was amended to 13:00 on 29 September 2026. The amendment cited technical upload issues.

This opportunity suits exhibition fit-out contractors able to bring together and manage a multidisciplinary team for a project combining design coordination, production management, fabrication, interactive elements, electrical installation, structural input and on-site delivery. The contractor need not perform every element in-house, but must demonstrate successful previous experience forming and managing a multidisciplinary design team on projects of similar scale and nature. Relevant capabilities include principal designer and main contractor delivery, programme and budget control, exhibition construction and installation, scenic model-making, small-scale mechanical or electromechanical interactives, and health-and-safety management, including RAMS. Suppliers should be able to coordinate effectively with the Garden and other providers responsible for graphic design, AV software and exhibition lighting, and work from supplied design intent, exhibit information and artwork files.

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Notice Information

Notice Title

Bespoke and specialist exhibition display production design & fitout services

Notice Description

AMENDED SPECIFICATION SCOPE AND TIMELINES - RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.

Lot Information

Lot 1

PLEASE NOTE AMENDED SPECIFICATION SCOPE AND TIMLINES RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT): 1. Principal designer duties 2. Production design 3. Production management including budget and programme working with the project manager 4. Fabrication of exhibition structures 5. Scenic model making 6. Small scale mechanical & electromechanical interactives 7. Electrical design and install (specific to the exhibition units only, exhibition lighting by others) 8. Structural advice and implementation 9. Graphic production (design by others) 10. AV hardware supply (Software design & commissioning by others) 11. Main contractor duties 12. Site mobilisation 13. Installation of exhibition elements 14. Managing and mitigating health & safety including RAMS Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature. RBGE will supply the following to the successful contractor: - Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification. - Exhibition data sheets for all exhibits, including AV exhibits - Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor. - Audio Visual software. - Any real artefacts for use in the displays

Options: If required

Renewal: If necessary

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ed08
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091814-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39154000 - Exhibition equipment

79930000 - Specialty design services

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
£365,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20263 weeks ago
Submission Deadline
29 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Nov 2026 - 17 Jun 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Botanic Garden Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 5LR
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh North and Leith

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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