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Bespoke and specialist exhibition display production design & fitout services

Royal Botanic Garden Edinburgh

This public procurement record has 1 release in its history.

Tender

26 Aug 2026 at 17:15

Tender Notice
Summary of the contracting process

Royal Botanic Garden Edinburgh is procuring bespoke exhibition display production, design and fit-out services for the Victorian Palm Houses at its Edinburgh garden. The requirement covers the production design, build and installation of interpretative displays and exhibition equipment. The appointed contractor will provide principal designer duties, production and project management, fabrication of exhibition structures, scenic model making, small-scale mechanical and electromechanical interactives, exhibition-unit electrical design and installation, structural advice, graphic production, audio-visual hardware supply, main-contractor duties, site mobilisation and installation. The contractor must manage health and safety, including risk assessments and method statements. Royal Botanic Garden Edinburgh will provide design-intent drawings, exhibit data sheets, graphic artwork files, audio-visual software and real artefacts for the displays.

The process reached tender: the buyer invited offers through an open procedure. It is a single-lot procurement with a value of £365,000. Offers were due by 29 September 2026 at 12:00 BST, with bid opening scheduled for the same time; the evaluation period starts then. The contract is planned to run from 9 November 2026 to 17 June 2027. Bids must remain valid for 90 days, be submitted electronically in English, and variants are not allowed. Quality carries 70% of the evaluation and price 30%. The buyer may require additional work and renewal if necessary. The procurement is covered by the Government Procurement Agreement and the specification and timelines have been amended.

This opportunity suits an exhibition fit-out contractor able to assemble and lead a multidisciplinary design team, rather than only deliver one specialist trade. Relevant capability includes exhibition production design, project and budget management, fabrication, scenic model making, interactive mechanical or electromechanical installations, structural advice, exhibition-specific electrical works, audio-visual hardware, site mobilisation and installation. The successful supplier must coordinate these activities and act as main contractor, while managing health and safety through suitable risk assessments and method statements. Experience of successfully forming and managing multidisciplinary teams on exhibition projects of similar scale and nature is expressly required. Work may be subcontracted, so firms with strong partner networks and the capacity to manage specialist contributors may be well placed to compete.

How relevant is this notice?

Notice Information

Notice Title

Bespoke and specialist exhibition display production design & fitout services

Notice Description

AMENDED SPECIFICATION SCOPE AND TIMELINES - RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.

Lot Information

Lot 1

PLEASE NOTE AMENDED SPECIFICATION SCOPE AND TIMLINES RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT): 1. Principal designer duties 2. Production design 3. Production management including budget and programme working with the project manager 4. Fabrication of exhibition structures 5. Scenic model making 6. Small scale mechanical & electromechanical interactives 7. Electrical design and install (specific to the exhibition units only, exhibition lighting by others) 8. Structural advice and implementation 9. Graphic production (design by others) 10. AV hardware supply (Software design & commissioning by others) 11. Main contractor duties 12. Site mobilisation 13. Installation of exhibition elements 14. Managing and mitigating health & safety including RAMS Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature. RBGE will supply the following to the successful contractor: - Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification. - Exhibition data sheets for all exhibits, including AV exhibits - Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor. - Audio Visual software. - Any real artefacts for use in the displays

Options: If required

Renewal: If necessary

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ed08
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081520-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39154000 - Exhibition equipment

79930000 - Specialty design services

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
£365,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 2026Today
Submission Deadline
29 Sep 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Nov 2026 - 17 Jun 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Botanic Garden Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 5LR
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh North and Leith

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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