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Payroll Services Contract

STAFFORDSHIRE UNIVERSITY ACADEMIES TRUST

This public procurement record has 1 release in its history.

Award

27 Aug 2026 at 09:03

UK7 - Contract Details Notice
Summary of the contracting process

Staffordshire University Academies Trust procured a comprehensive payroll and HR support service. The requirement covers payroll processing, pensions administration, transactional human resources and recruitment services, with payroll management as the classified service category (CPV 79211110). The buyer is a public-sector academy trust based in Stoke-on-Trent. The service supports the trust’s employment administration and workforce processes, combining recurring payroll and pension work with wider HR transactions and recruitment activity. The selected provider is Stoke-on-Trent City Council, which is delivering the service for the trust. This opportunity is therefore relevant to payroll bureaux, HR outsourcing providers, pension administration specialists and organisations able to combine these functions with recruitment support for an education-sector employer.

The procurement is complete and has been awarded following a below-threshold limited competition using a competitive quotation process. There was one completed lot. Stoke-on-Trent City Council received the award, with an award value of £76,347 excluding VAT. The contract was signed on 20 October 2025 and runs from 20 October 2025 to 31 August 2028. The published tender description also states an annual value of £25,449 excluding VAT. The contract’s gross value is £91,616.40 including VAT. The award covers payroll, pensions, transactional HR and recruitment services for Staffordshire University Academies Trust. The recorded contract status is active, and the procurement is below the applicable threshold.

This award demonstrates a defined requirement for an integrated outsourced service rather than payroll processing alone. A credible future competitor would need to provide accurate payroll administration alongside pensions handling, transactional HR support and recruitment services, with the operational capacity to deliver these functions together for an academy trust. Experience serving education-sector employers would help demonstrate understanding of school and trust employment arrangements, while robust processes for confidential employee data, payroll controls, pension compliance and recruitment administration would be important evidence of capability. The incumbent is a large public-sector organisation, so competing suppliers would need to show comparable delivery resilience, specialist staff and dependable service management. Payroll bureaux, HR outsourcers and partnerships combining these disciplines are the closest commercial fit.

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Notice Information

Notice Title

Payroll Services Contract

Notice Description

Provision of payroll, pensions, transactional HR and recruitment services for Staffordshire University Academies Trust. The contract was awarded following a competitive quotation process and commenced on 1 September 2025 for a period of three years ending on 31 August 2028. The annual contract value is PS25,449 excluding VAT, with a total contract value of PS76,347 excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ed24
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081578-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£76,347 Under £100K

Notice Dates

Publication Date
27 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Oct 2025 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STAFFORDSHIRE UNIVERSITY ACADEMIES TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST4 2DF
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
Not specified
Local Authority
Stoke-on-Trent
Electoral Ward
Hanley Park, Joiner's Square & Shelton
Westminster Constituency
Stoke-on-Trent Central

Supplier Information

Number of Suppliers
1
Supplier Name

Stoke on Trent City Council

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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