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Invoice Capture Solution

London Borough of Haringey

This public procurement record has 1 release in its history.

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27 Aug 2026 at 12:54

UK7 - Contract Details Notice
Summary of the contracting process

London Borough of Haringey commissioned an invoice capture service for its Invoice Capture Centre. The work digitises supplier invoices and validates invoices that have failed automated scanning, so that invoice information can be entered into the Council’s SAP enterprise resource planning system. It covers both hard-copy invoices received by post and exceptions requiring manual validation after automated capture. This is a specialist business process and information technology service rather than a general finance or software supply contract. Delivery covers locations across England, including London, the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, South East and South West. The buying organisation is London Borough of Haringey, a sub-central public authority.

The procurement is complete and the contract was awarded to HCL Technologies UK Limited. It used a direct award below the threshold without competition. There was one completed lot. The contract was signed on 25 August 2026 and runs from 25 August to 31 December 2026, with an optional six-month extension to 31 May 2027. The contract value is £79,200 excluding VAT and £95,040 including VAT. The award is active and the contract is active. The extension is intended to align the invoice capture service with the Council’s SAP managed service contract and provide flexibility while it considers alternative enterprise resource planning solutions that may include invoice scanning. The recorded award is for information technology services.

This award indicates a need for suppliers that can combine high-volume document scanning with reliable invoice data capture, validation and exception handling. A credible competitor would need to understand supplier invoice workflows, support hard-copy documents received by post, and investigate invoices that automated scanning cannot process successfully. Experience integrating captured invoice information with SAP or comparable enterprise resource planning systems would be directly relevant, alongside the operational controls needed to maintain data quality and continuity across a public-sector finance process. The requirement also favours providers able to deliver a specialist service across England, manage routine processing and exceptions consistently, and work alongside an existing managed service while the Council reviews longer-term ERP options.

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Notice Information

Notice Title

Invoice Capture Solution

Notice Description

The Invoice Capture Centre (ICC) Scanning Contract is a specialised service responsible for the digitisation and validation of supplier invoices onto the Councils ERP system SAP It covers 2 key areas: 1. Scanning of hard copy posted invoices 2. Validating invoices which have failed automated scanning

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ed87
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081736-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£79,200 Under £100K

Notice Dates

Publication Date
27 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
25 Aug 2026 - 31 Dec 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Haringey
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
N22 7TR
Postcode Area
North London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
Not specified
Local Authority
Haringey
Electoral Ward
Woodside
Westminster Constituency
Southgate and Wood Green

Supplier Information

Number of Suppliers
1
Supplier Name

HCL Technologies UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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