Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Hard Facilities Management (Hard FM) Service Provision BCU Wide.

Birmingham City University

This public procurement record has 2 releases in its history.

TenderUpdate

27 Aug 2026 at 18:28

UK4 - Tender Notice
Tender

27 Aug 2026 at 17:42

UK4 - Tender Notice
Summary of the contracting process

Birmingham City University is procuring hard facilities management services across all 26 of its campus sites in Birmingham, covering postcodes B4 to B30. The requirement is for building and facilities management services, including pre-planned statutory maintenance and pre-planned non-statutory maintenance carried out when required. The successful supplier will maintain the university’s estate and its assets across multiple campus locations. The service scope also covers reactive and remedial works across mechanical, electrical and building-fabric disciplines, supported by labour rates and materials and consumables mark-ups. This is a single university-wide requirement, rather than separate campus contracts, and is suitable for facilities management providers able to coordinate planned and responsive maintenance across a substantial, multi-site estate.

The procurement has reached the tender stage: Birmingham City University invited the five highest-scoring suppliers from stage 1 to submit stage 2 offers under a selective, two-stage competitive flexible procedure. Expressions of interest are due by 21 September 2026 at 17:00, enquiries close on 14 September 2026 at 17:00, and the award decision is scheduled for 1 October 2026 at 23:59. The contract is planned from 1 December 2026 to 30 November 2029, with two optional one-year extensions available to 30 November 2031. The gross estimated value is £10,000,000. There is one lot. Evaluation is 60% quality and 40% price, with quality covering service delivery, implementation, contract management, customer services, innovation, added value and social value.

This opportunity suits established hard facilities management providers with experience delivering services of a similar size and nature. Suppliers need the operational capacity to cover 26 university campuses, meet the authority’s timescales and performance requirements, and provide both planned and responsive maintenance. Relevant capability includes statutory and non-statutory planned preventive maintenance, asset-based pricing, reactive and remedial work, and the management of mechanical, electrical and building-fabric disciplines. Bidders will need to demonstrate service delivery arrangements, contract staffing levels, implementation planning, contract management, customer service, innovation, added value and social value through method statements. Strong commercial capability is also required to price maintenance by asset and provide labour rates and materials mark-ups. Contract performance against key performance indicators may be publicly disclosed.

How relevant is this notice?

Notice Information

Notice Title

Hard Facilities Management (Hard FM) Service Provision BCU Wide.

Notice Description

BCU invites the suppliers that qualified to participate at stage 1 of the 2 stage Competitive Flexible Procedure (UK4 Tender Notice identifier: 2026/S 000-050552) to participate in Stage 2 of the process for the provision of Hard Facilities Management Service Provision across all 26 of BCU's Campus Sites. Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) . The performance of the contract(s) will be within Birmingham, postcodes B4 to B30. The awarded supplier throughout the duration of any awarded contract shall be expected to provide the following services: * Pre-Planned Statutory Maintenance Service provision. (PPM). * Pre-Planned Non-Statutory Maintenance Service provision as and when required by the customer. (PPM).

Lot Information

Lot 1

Renewal: 1 December 2026 to 30 November 2029 Possible extension to 30 November 2031 5 years Description of possible extension: Two x 1 year optional extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ee13
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081986-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 20265 days ago
Submission Deadline
14 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham City University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 7BD
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...