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Purchasing Invida Assets Management software

Sheffield Hallam University

This public procurement record has 1 release in its history.

Award

28 Aug 2026 at 09:27

Award Notice
Summary of the contracting process

Sheffield Hallam University procured the continued provision of INVIDA, a cloud-based Integrated Workplace Management System supporting its Estates and Facilities Management operations. The requirement covers software and information systems, including the CORE, LIFECYCLE, COMPLIANCE, TASK and LIBRARY modules. These provide space and asset management, lifecycle planning, statutory and non-statutory compliance, planned and reactive maintenance, helpdesk and task management, and document management. The service also includes hosting, data storage, backups, system upgrades, technical support, and associated maintenance. The work is for Sheffield Hallam University’s operations in Sheffield. The procurement was arranged as a single requirement, although the recorded lot has been marked cancelled while the associated award remains active.

The procurement is complete and has been awarded. Sheffield Hallam University used a limited award procedure without prior publication of a call for competition, through the Crown Commercial Service Low Value Purchasing System. Invida Limited was the selected supplier, with one bid recorded. The award was based on price. The contract is active, was signed on 1 August 2026, and is valued at £196,790.40. It covers an initial three-year period, with an option to extend for a further year. The procurement rationale states that Invida Limited was an appointed supplier under the existing commercial arrangement and that the award followed its applicable call-off provisions. The recorded lot status is cancelled.

This award indicates established demand from a higher education estates and facilities operation for a fully managed workplace and asset-management system rather than standalone software alone. A credible competitor for comparable work would need to provide cloud hosting, secure data storage and backups, system upgrades, technical support and maintenance, alongside broad functional coverage. Relevant capability includes space and asset management, lifecycle planning, compliance management, planned and reactive maintenance, helpdesk and task workflows, and controlled document management. Suppliers should also understand the operational needs of a university estate and be able to support an integrated system across these functions. Experience of public-sector purchasing arrangements, including call-offs from an established framework or purchasing system, would be commercially relevant. The selected supplier was a large business and the award attracted one bid.

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Notice Information

Notice Title

Purchasing Invida Assets Management software

Notice Description

Sheffield Hallam University currently uses INVIDA, a cloud-based Integrated Workplace Management System (IWMS), to support its Estates and Facilities Management operations. This procurement is for the continued provision of the existing INVIDA software, including associated support and maintenance services, for an initial period of three years with an option to extend for a further one year.

Lot Information

Lot 1

The procurement is for the continued provision of the INVIDA cloud-based Integrated Workplace Management System (IWMS) used by Sheffield Hallam University to support Estates and Facilities Management operations. The requirement includes access to the CORE, LIFECYCLE, COMPLIANCE, TASK and LIBRARY modules, providing functionality for space and asset management, lifecycle planning, statutory and non-statutory compliance, planned and reactive maintenance, helpdesk and task management, and document management. The service includes hosting, data storage, backups, system upgrades and technical support. The contract will be awarded for an initial period of three years, with an option to extend for a further one year.

Procurement Information

The contract is being awarded through the Crown Commercial Service (CCS) Low Value Purchasing System (LVPS), an existing commercial arrangement established under the Public Contracts Regulations 2015. Invida Limited is an appointed supplier under the arrangement and the contract is being awarded in accordance with the applicable LVPS call-off provisions. Therefore, a separate prior call for competition was not published by Sheffield Hallam University for this contract award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ee33
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082031-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£196,790 £100K-£500K

Notice Dates

Publication Date
28 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield Hallam University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

Invida Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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