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Provision of Bar & Catering Services - Swansea Theatres

City & County of Swansea

This public procurement record has 1 release in its history.

Planning

01 Sep 2026 at 11:38

UK1 - Pipeline Notice
Summary of the contracting process

The City & County of Swansea intends to appoint a contractor to manage and deliver commercial bar and catering services at Brangwyn Hall and Swansea Grand Theatre. The venues are owned and maintained by the Council. The requirement covers consistent, high-quality and cost-effective catering and bar provision across the two separate venues, while generating an acceptable financial return for both the Council and the contractor. The procurement concerns catering services, classified under CPV 55520000. It is planned to be divided into three lots: Brangwyn Hall, Swansea Grand Theatre, or both venues together. Frank’s Café at Brangwyn Hall will require a separately costed service element in the Brangwyn Hall and combined-venue lots.

This is a planned procurement: the Council has stated its intention to procure, but has not yet invited tenders. It expects to use an above-threshold open procedure. The estimated value is £7,760,000 excluding VAT, or £9,312,000 including VAT. The stated contract period for the Brangwyn Hall lot is expected to run from 1 June 2027 to 31 May 2032, with a possible extension or renewal to 31 May 2035. The Council expects a further procurement notice on 15 January 2027. The Council’s preferred approach is the lot covering both venues. The Brangwyn Hall lot is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

The work will suit an experienced hospitality operator able to run commercial catering and bar services in performing-arts venues, coordinate provision across one or both sites, and manage the additional requirements of a café service. Suppliers should be able to demonstrate reliable operational delivery, consistent service quality, cost control and the commercial management needed to provide an acceptable financial return to both parties. The Council’s stated preference for a combined-venue lot may favour businesses with sufficient management capacity, staffing and systems to operate Brangwyn Hall and Swansea Grand Theatre together. The Brangwyn Hall requirement is expressly suitable for SMEs and voluntary, community or social enterprises, making it relevant to organisations of those types preparing for the future tender.

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Notice Information

Notice Title

Provision of Bar & Catering Services - Swansea Theatres

Notice Description

The Council wishes to appoint a contractor to manage and facilitate the commercial catering and bar services for two sperate venues: Brangwyn Hall and Grand Theatre. The contractor will provide a consistent, high quality and cost-effective service, whilst providing an acceptable level of financial return to Council and contractor. All venues areas are owned and maintained by the local authority. For tendering purposes, this procurement will be split into three Lots with our preference being Lot 3. Lot 1 - Brangwyn Hall Lot 2 - Swansea Grand Theatre Lot 3 - Both venues Within Lot 1 and Lot 3, we will require a separate costed element to facilitate Frank's Cafe (Located at the Brangwyn Hall).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ef58
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082560-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55520000 - Catering services

Notice Value(s)

Tender Value
£7,760,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 2026Today
Submission Deadline
Not specified
Future Notice Date
15 Jan 20275 months to go
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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