Notice Information
Notice Title
Provision of Corporate Technology Platform (EcoSystem)
Notice Description
The Authority intends to procure a modern Corporate Technology Platform (Ecosystem) to replace fragmented and ageing legacy corporate systems and provide an integrated digital platform supporting key enabling services across Police Scotland. The requirement is for an integrated Enterprise Resource Planning (ERP) and Human Capital Management (HCM) Ecosystem, together with the associated hosting, integration, implementation, data migration, training, transition, support and professional services required to deliver and sustain the solution. The Contract is expected to be for a period of seven (7) years with options, exercisable solely at the Authority's discretion, to extend by up to three (3) further periods of twelve (12) months each, giving a maximum potential duration of ten (10) years.
Lot Information
Lot 1
The Authority intends to award a contract to a single service provider for the provision of a Corporate Technology Platform (EcoSystem). The requirement is for an integrated Enterprise Resource Planning (ERP) and Human Capital Management (HCM) Ecosystem, together with the associated hosting, integration, implementation, data migration, training, transition, support, and professional services required to deliver and sustain the solution. The scope of the Ecosystem contract will cover the following elements: MVP / Minimum Commitment (This is the minimum the Authority will commit to purchase as part of this contract): - HR - Payroll - Duty Management - Common platform services Optional Requirements (May be procured as either: a) additional modules within the proposed Ecosystem that will replace the system/solution currently in place, or b) integrations between the Ecosystem and the existing system or service, enabling data exchange, reporting, workflow triggers, or other interoperability without necessarily replacing the existing system): - Estates - Fleet - Finance - Procurement Contract Duration & Value: The Contract is expected to be for an initial period of seven (7) years with options, exercisable solely at the Authority's discretion, to extend by up to three (3) further periods of twelve (12) months each, giving a maximum potential duration of ten (10) years (120 months). The estimated total value of the Contract is approximately 51,000,000 GBP over the maximum potential contract duration. This includes initial and ongoing software licensing, software support and maintenance, cloud hosting, implementation services, and system integration services. Procedure & Negotiation Parameters: This procurement is being conducted using the Competitive Procedure with Negotiation (CPN). The Authority intends to invite a minimum of 5 qualified candidates to participate in Stage 2 (Invitation to Tender), subject to a sufficient number of compliant Stage 1 SPD submissions being received. In order to identify the Most Economically Advantageous Tender (MEAT), the Authority reserves the right to either: 1. Evaluate all initial tenders and award the contract without entering into negotiations; or 2. Commence negotiations with Bidders who submit compliant initial tenders in order to improve tender content. Bidders should note that initial tenders should be fully compliant and capable of assessment on their own merits without relying on negotiation or clarification. The Authority also reserves the right to apply successive stages during negotiations to reduce the number of tenders to be negotiated. Note: The Authority's minimum requirements and final award criteria are non-negotiable. Candidates must refer to the Corporate Technology Platform (EcoSystem) Information and Instructions for Candidates document available on PCS-Tender for full procurement details and instructions. Additional information: Candidates must refer to the Corporate Technology Platform (EcoSystem) Information & Instructions for Candidates on PCS-Tender. Non-compliance may result in submission rejection. Economic operators may be excluded from this competition under Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Options: The Authority reserves the right to procure additional software licensing, software support, maintenance, cloud hosting, professional services, consultancy, system integrations, and training--all associated with the successful solution--at any point during the initial contract period and any subsequent extension period(s). The value of all potential optional modules, services, and extensions has been accounted for in the total estimated contract value stated in this Notice.
Renewal: The Authority reserves the right, at its sole discretion, to extend the Contract by up to 3 further 12-month periods (12+12+12 months), to a maximum of 10 years (120 months). Extensions are subject to satisfactory performance, ongoing business requirements, and formal written approval prior to expiry.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06efdc
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/082808-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Selective
- Procurement Method Details
- Competitive procedure with negotiation
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
48100000 - Industry specific software package
48422000 - Software package suites
48440000 - Financial analysis and accounting software package
48441000 - Financial analysis software package
48442000 - Financial systems software package
48450000 - Time accounting or human resources software package
48451000 - Enterprise resource planning software package
48490000 - Procurement software package
48517000 - IT software package
48900000 - Miscellaneous software package and computer systems
72210000 - Programming services of packaged software products
72212100 - Industry specific software development services
72222300 - Information technology services
72227000 - Software integration consultancy services
72254000 - Software testing
72260000 - Software-related services
72261000 - Software support services
72263000 - Software implementation services
72265000 - Software configuration services
72266000 - Software consultancy services
72267000 - Software maintenance and repair services
72267100 - Maintenance of information technology software
72267200 - Repair of information technology software
Notice Value(s)
- Tender Value
- £51,700,000 £10M-£100M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 1 Sep 2026Today
- Submission Deadline
- 5 Oct 20262 months to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- The Authority anticipates re-tendering prior to expiry. If re-procured, a new Contract Notice is expected to be published approximately 18 months prior to the end of the contract period (including any exercised extension options). The Authority reserves the right, at its sole discretion, to extend the Contract in accordance with the extension provisions.
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Scottish Police Authority
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- GLASGOW
- Postcode
- G40 4EH
- Postcode Area
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM Scotland
-
- Local Authority
- Glasgow City
- Electoral Ward
- Calton
- Westminster Constituency
- Glasgow East
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.