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PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India

Foreign Commonwealth and Development Office

This public procurement record has 1 release in its history.

Tender

02 Sep 2026 at 13:49

UK4 - Tender Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office is procuring an event management agency for the Department for Business and Trade, represented by the British High Commission in New Delhi. The supplier will provide event management services across India under a retainer arrangement. The scope covers account management, event planning, coordination, resource availability and support for the planning and delivery of events across the department’s portfolio. A fixed retainer will cover ongoing support, while the costs of delivering individual events will be charged separately against approved requirements and budgets. The requirement is intended to support increased event activity during a peak period and to provide rapid response, proactive planning and consistent delivery. It is suitable for small and medium-sized businesses and voluntary, community or social enterprises.

The procurement has reached tender: the buyer invited offers through an accelerated open procedure under the Light Touch Regime. The tender deadline is 10 September 2026 at 17:00 UK time, and questions must be submitted by 7 September 2026 at 17:00 UK time. Proposals must be sent in English to the FCDO South Asia procurement mailbox, in accordance with the tender instructions. The contract is planned from 18 September to 31 December 2026, with an option to renew until 31 March 2027 subject to business requirements. Its estimated value is £120,000 gross. Award is expected by 18 September 2026. Quality accounts for 60% and price for 40%; relevant experience and retainer capability, and project management, each carry 15%.

This opportunity suits an India-registered event management company able to operate lawfully in India and comply with tax, labour and other applicable requirements. Strong bidders will show experience managing multiple concurrent events through a retainer, account-management or project-management model, with up to five relevant projects from the last three years. The requirement favours organisations able to deliver nationwide through offices, regional presence or reliable partner networks, including management and quality control of local suppliers. Useful capability includes dedicated project management, escalation arrangements, service levels, experienced personnel, operational resources and vendor management. Creative, branding and content production, government or corporate brand compliance, quality assurance, risk management, reporting, post-event evaluation and sustainable sourcing will also be assessed.

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Notice Information

Notice Title

PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India

Notice Description

UK's Depatment for Business Innovation Science and Trade (represented by British High Commission in New Delhi) in India intends engage a competent Event Management Company on a Retainer Agreement to support planning and delivery of the events across India for a tenure of 3 month (September to December 2026), with provision for futher extension. To support an anticipated increase in event activity during the upcoming peak period. DBT will undertake rapid competative tender excercise using the Light Touch Regime (LTR) of Procurement Act 2023. The purpose of the retainer arrangement is to ensure the availability of dedicated event management support, faster response times, proactive planning, and consistent service delivery across DBTs event portfolio. The selected agency will receive a fixed monthly retainer fee covering ongoing event management support, account management, planning, coordination, and resource availability. Costs associated with the actual execution of events will be charged separately based on approved event requirements and budgets.

Lot Information

Lot 1

Renewal: Subject to business requirement at BIST in India

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f064
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083068-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
£120,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20261 weeks ago
Submission Deadline
10 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
18 Sep 2026 - 31 Dec 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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