Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Multi-Functional Devices

The Police and Crime Commissioner for Surrey

This public procurement record has 1 release in its history.

Award

03 Sep 2026 at 08:15

Award Notice
Summary of the contracting process

The Police and Crime Commissioner for Surrey procured the lease of multi-functional devices across the Surrey estate. The requirement covers printers and plotters, with delivery across Surrey. The equipment supports document production for the commissioner’s estate, and the procurement is associated with public order and safety administration. The arrangement also relates to existing MyQ print management software, which may be retained if the requirement is extended or refreshed. This is a goods procurement for organisations supplying, leasing or supporting multi-functional printing equipment, including providers able to manage estates of devices rather than isolated office hardware. The selected supplier is based in Reading and is a large organisation specialising in document solutions.

The procurement has been awarded. The Police and Crime Commissioner for Surrey used a limited direct-award procedure under a framework, without publishing a prior call for competition. The stated reason was the cost of change and the resources needed to implement a new supplier. The requirement was evaluated on price. The award was made to KYOCERA DOCUMENT SOLUTIONS (U.K.) LIMITED on 3 September 2026, and the contract is active. Its value is £109,801.97. The contract was signed on 3 September 2026. The procurement included an option for a further direct award at call-off expiry, potentially retaining MyQ print management software and refreshing hardware where appropriate over a newly agreed term. The single lot is recorded as cancelled, although the award and contract are active.

This procurement indicates established demand from Surrey’s policing estate for managed multi-functional device provision, rather than a one-off equipment purchase. A credible competitor for a future requirement would need to supply or lease printers and plotters across multiple sites, support day-to-day device operation, and manage the practical transition of an existing estate. Experience with print management software, particularly MyQ or comparable systems, would be relevant where continuity and hardware refresh are required. Suppliers would also need to demonstrate that they can provide a stable service at the scale of a public-sector estate, with sufficient implementation resources to avoid disruption. The direct-award rationale shows that reducing change costs and implementation effort was important, so transition planning and compatibility would be commercially significant alongside price.

How relevant is this notice?

Notice Information

Notice Title

Multi-Functional Devices

Notice Description

Lease of Multi-Functional Devices across the Surrey estate

Lot Information

Lot 1

Direct Award for Lease of Multi-Functional Devices across the Surrey estate.

Options: At the call off expiry date, there maybe an option to direct award, retaining the existing MyQ print management software and refresh the hardware where appropriate, over a new agreed term.

Procurement Information

Direct award under a framework due to cost of change and resource to be able to implement a new supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f0ca
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083257-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£109,801 £100K-£500K

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Surrey
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUILDFORD
Postcode
GU3 1YJ
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Guildford
Electoral Ward
Stoke
Westminster Constituency
Guildford

Supplier Information

Number of Suppliers
1
Supplier Name

Kyocera Document Solutions (UK) Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...