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Postal Vote Printing for Elections

Barnsley Metropolitan Borough Council

This public procurement record has 1 release in its history.

Tender

03 Sep 2026 at 09:31

UK4 - Tender Notice
Summary of the contracting process

Barnsley Metropolitan Borough Council is procuring a specialist elections printing service for postal voting. The requirement covers the production of postal vote materials and associated postal and letter-related services, including postal orders, post-office equipment, postage machines and post-office counter services. It is a services contract for work supporting the Council’s elections in Barnsley, South Yorkshire. The procurement is intended for suppliers with an established elections-printing operation and the ability to support the Council’s postal voting requirements. Businesses operating in specialist electoral print, secure document production, postal fulfilment or related election support services should consider whether their capabilities match the required combination of printing and postal activity.

The procurement has reached the tender stage: the Council invited offers through a below-threshold open competition. It comprises one lot, with an estimated value of £165,000 excluding VAT and £198,000 including VAT. Questions and clarification requests had to be submitted by 25 September 2026 at 11:00, and offers had to be submitted by 2 October 2026 at 11:00. The contract period is 1 January 2027 to 31 December 2031, with an option for one 12-month extension, allowing a maximum end date of 31 December 2032. Evaluation is based on quality at 70%, price at 25% and social value at 5%. Electronic submission is allowed.

This opportunity suits small and medium-sized enterprises, as the lot is expressly identified as suitable for SMEs. It is particularly relevant to printers and fulfilment providers with specialist experience in elections work, postal voting materials, postal services or letter-related operations. Suppliers should be able to combine accurate, reliable printing with the postal handling capabilities required for election-related communications. Experience with postal orders, postage machinery, post-office counter services or similar postal fulfilment activities may be relevant to the listed service scope. The evaluation places most weight on quality, so businesses should be able to demonstrate dependable service delivery and the operational capability to support a local authority’s elections requirements, alongside competitive pricing and credible social value commitments.

How relevant is this notice?

Notice Information

Notice Title

Postal Vote Printing for Elections

Notice Description

Provision of a specialist elections printing service for Barnsley Metropolitan Borough Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f0e4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083298-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages

64 - Postal and telecommunications services

CPV Codes

22452000 - Postal orders

30130000 - Post-office equipment

30131400 - Postage machines

64110000 - Postal services

64112000 - Postal services related to letters

64114000 - Post office counter services

Notice Value(s)

Tender Value
£165,000 £100K-£500K
Lots Value
£165,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
2 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Barnsley Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARNSLEY, SOUTH YORKSHIRE
Postcode
S70 2TA
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE33 Barnsley
Delivery Location
Not specified
Local Authority
Barnsley
Electoral Ward
Central
Westminster Constituency
Barnsley North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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