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Millenium Lodge - Environmental Sensing System

Lincolnshire County Council

This public procurement record has 1 release in its history.

Planning

03 Sep 2026 at 10:03

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Lincolnshire County Council is considering an environmental sensing system for Millenium Lodge, a 28-bed local-authority secure children’s home. The requirement would cover in-room environmental sensing across 28 children’s rooms, including system hardware, guidance and support for installation, configuration, staff training, operational support, maintenance and system updates. Installation would be carried out by the Council’s build contractor, with the appointed supplier expected to provide guidance and support. The system is intended to help balance children’s safety with dignity, privacy and relational care in a secure setting. The procurement is for goods, classified under information systems, and relates to the Millenium Lodge secure unit managed by Lincolnshire County Council.

This procurement is at the planning stage: the Council has stated an intention to procure but has not invited tenders. It expects to publish a subsequent notice by 1 November 2026. Before then, suppliers are asked to register on the Panacea e-tendering system, complete the Pre-Market Engagement Questionnaire and submit it through the portal by 21 September 2026. The planned procedure is above-threshold and will comprise one lot. The lot is currently planned to run from 1 April 2027 to 31 March 2030. The lot is identified as suitable for small and medium-sized enterprises. The procurement concerns one integrated system and associated installation guidance, configuration, training, support, maintenance and updates.

This will suit suppliers of environmental sensing or monitoring systems for secure, residential, healthcare or custodial settings, particularly businesses able to supply hardware and support its deployment through another contractor. Relevant preparation should include demonstrating reliable system configuration, maintenance, software or system updates, staff training and operational support. Suppliers should be ready to explain how their technology protects privacy, confidentiality and dignity while supporting safeguarding, and how it addresses transparency, inclusion and ethical concerns around intrusive or human monitoring. Experience working with vulnerable children or in secure environments would be well placed to address the Council’s stated priorities. The Council has indicated that small and medium-sized enterprises can participate, so specialist technology providers may be suitable when the procurement reaches the market.

How relevant is this notice?

Notice Information

Notice Title

Millenium Lodge - Environmental Sensing System

Notice Description

Millenium Lodge is a pathfinder 28 bedded Local Authority Secure Children's Home, it is designed around the learning taken from visits to all secure children's homes in the UK as well as the secure estate in Norway. The home will provide care for the most traumatised, vulnerable children in our society whilst catering for children placed through the Youth Justice System and children placed on Welfare Grounds. LCC is considering the instalment of an in-room environmental sensing system across 28 children's rooms within the secure unit. Any requirement would be for the provision of the system hardware, guidance and support of installation (which will be carried out by the LCC contractor responsible for the build) system configuration, guidance, training and support for staff in the use of the system, operational support and maintenance of and updates of the system. The Council needs to establish how to balance the imperative to keep children safe with the equally important duty to preserve dignity, privacy, and relational care. Children placed in secure settings are among the most vulnerable in the care system, and as such, any intervention, particularly one involving human monitoring, must be held to a higher ethical and practice threshold than would apply in other contexts. The rapid uptake in the adoption of new technologies has generated a growing concern around privacy, transparency, inclusion, and confidentiality. Within inpatient and custodial settings, there has been intense scrutinization around the use of restrictive and intrusive practices, for example, camera-based monitoring systems

Planning Information

If not already registered, please follow this link to register on the Panacea e-tendering system and access the opportunity. https://app.panacea-software.com/lcc/Login.aspx Once registered, please download, read and complete the Pre-Market Engagement Questionnaire. On completion of the Questionnaire please submit via the Panacea Portal

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f0ee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083317-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48810000 - Information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lincolnshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1YL
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF3 Lincolnshire
Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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