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IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums

Imperial War Museums

This public procurement record has 1 release in its history.

Tender

03 Sep 2026 at 10:20

UK4 - Tender Notice
Summary of the contracting process

Imperial War Museums is procuring a personnel screening service for Disclosure and Barring Service checks. The requirement covers a secure online solution for candidate registration, data capture, identity verification, right to work checks, candidate communications, secure hosting, information retention and deletion, and reporting to the museum. It must support basic and enhanced DBS screening, candidate submission of identification documents, international checks for people who have lived, worked or studied outside the UK, and share-code checks for eligible international passports outside the UK and Ireland. The service will be delivered across the United Kingdom. The procurement is categorised as personnel and recruitment assessment services, including assessment centre services.

The process reached tender: Imperial War Museums invited offers through a below-threshold open competition. It has one lot. Questions could be submitted by 25 September 2026 at 4:00pm, and offers were due by 5 October 2026 at 12:00pm. The contract period is 1 January 2027 to 31 December 2030, with an extension available at the museum’s discretion until 31 December 2031. The estimated value is £88,750 excluding VAT, or £106,500 including VAT, including the extension. Evaluation is based on cost and pricing at 30%, contract management and account support at 20%, data protection and information security at 20%, service capability and coverage at 15%, and user experience and performance management at 15%.

This opportunity suits suppliers of DBS screening, employment vetting, recruitment assessment or related personnel compliance services, including small and medium-sized enterprises. Strong candidates will be able to provide and operate a secure online platform that manages the full screening journey, from registration and identity-document upload through to reporting. They will need capability in basic and enhanced DBS checks, identity verification, right to work processes delivered with an appropriate third-party partner, and international screening, including relevant passport share-code checks. The evaluation gives substantial weight to data protection and information security, contract and account management, service coverage, user experience and performance management, so suppliers should be equipped to demonstrate reliable operational support, accessible candidate processes and effective information governance.

How relevant is this notice?

Notice Information

Notice Title

IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums

Notice Description

IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM. The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation. The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland. IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension. Access Code: 3D3J9AG76Q For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./3D3J9AG76Q To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/3D3J9AG76Q

Lot Information

Lot 1

Renewal: Extension offers will be made at the Client's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f0fa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083334-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79630000 - Personnel services except placement and supply services

79635000 - Assessment centre services for recruitment

Notice Value(s)

Tender Value
£88,750 Under £100K
Lots Value
£88,750 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
5 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Imperial War Museums
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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