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Online Image Library

Royal Armouries Museum

This public procurement record has 1 release in its history.

Award

03 Sep 2026 at 16:04

UK7 - Contract Details Notice
Summary of the contracting process

Royal Armouries Museum, a central government public authority based in Leeds, procured services from a new online image library website provider. The requirement covers the operation and hosting of a web-based image library, supported by multimedia software and software licence management. The service is for the museum’s online image-library provision and is delivered for the Royal Armouries Museum in Leeds. The procurement was structured as one lot and concerns digital services rather than physical goods, construction or general IT support. It is relevant to website operators, digital asset and image-library platform providers, multimedia software specialists, and businesses able to manage software licensing and hosted online services for a public-sector museum.

The procurement has been completed and the contract was awarded to AETOPIA LIMITED, a Belfast-based small and medium-sized enterprise. The award is active and the contract was signed on 12 August 2026. The contract period runs from 15 August 2026 to 14 August 2029, with an option for the museum to extend it by 24 months, up to 14 August 2031. The contract value is £69,450 excluding VAT and £83,340 including VAT. It was a below-threshold procurement using a procedure described as “below threshold - unknown”. The award covered the single completed lot and included website operation and hosting, multimedia software, and licence management software.

This award demonstrates a defined requirement at the Royal Armouries Museum for an externally provided online image-library platform and associated hosted digital services. Suppliers preparing for a future requirement would need to show they can operate a reliable public-facing website, host and manage a substantial multimedia asset environment, and administer the software licences on which the service depends. Relevant capability includes digital asset or image-library platforms, multimedia content handling, web hosting, service continuity, security, maintenance and user support. A credible competitor would also benefit from experience delivering integrated software and website services to an organisation with public-facing collections, where dependable access, clear content management and long-term platform support are important.

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Notice Information

Notice Title

Online Image Library

Notice Description

Procurement of new image library website provider

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f198
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083599-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48218000 - License management software package

48520000 - Multimedia software package

72415000 - World wide web (www) site operation host services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£69,450 Under £100K

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Aug 2026 - 14 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Armouries Museum
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS10 1LT
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Supplier Information

Number of Suppliers
1
Supplier Name

AETOPIA LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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