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St Edmunds College Air Conditioning Services

ST EDMUND'S COLLEGE CAMBRIDGE

This public procurement record has 1 release in its history.

Tender

04 Sep 2026 at 11:02

UK4 - Tender Notice
Summary of the contracting process

St Edmund’s College, University of Cambridge, is procuring air-conditioning services for its Cambridge campus at Mount Pleasant, Cambridge CB3 0BN. The requirement covers air-conditioning installation and related heating, ventilation and air-conditioning work, together with repair and maintenance of cooling equipment and associated mechanical and electrical engineering services. SSC Partnership is managing the procurement as agent for the College. The work concerns the College’s existing facilities and is intended to provide the services and deliverables set out in the invitation to tender. Suppliers can inspect the current facilities to understand the site layout and requirements before preparing their bids. The opportunity is for services rather than goods or construction works, although installation and engineering work form part of the service scope.

The process has reached tender: the buyer invited offers through a below-threshold open competition. Bids must include both the Procurement Specific Questionnaire and the completed invitation-to-tender response, submitted electronically through the In-Tend procurement portal. The stated submission deadline is 28 September 2026 at 12 noon; late returns will not be accepted. A site visit is planned for 11 September 2026 and is not mandatory. The contract is planned to run from 1 November 2026 to 31 October 2029, with an option to extend for up to two further years, giving a maximum term to 31 October 2031. The published value is recorded as zero. Award will be based on the most advantageous tender, using the detailed criteria and weightings in the tender documents.

This opportunity suits air-conditioning and HVAC contractors able to install, service, repair and maintain cooling systems in an occupied education setting. Relevant capability includes heating, ventilation and air-conditioning installation, cooler-group maintenance, and mechanical and electrical engineering. Suppliers should be able to understand existing building services, assess a live facility through the planned site visit, and provide the deliverables required by the invitation to tender. The procurement is open to interested organisations and consortia, so it may suit both established specialist contractors and suitably structured collaborative bids. Competitors must complete the full tender response and Procurement Specific Questionnaire, follow the portal’s electronic submission process, and demonstrate their ability to meet the technical and service requirements set out in the tender documents.

How relevant is this notice?

Notice Information

Notice Title

St Edmunds College Air Conditioning Services

Notice Description

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Air Conditioning Services. This procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised, and all interested organisation/consortium can bid. This ITT provides further details of the proposal and process for submitting bids. All Bidders are required to complete the ITT document in order to submit their completed Bid. Bids must comprise both the Procurement Specific Questionnaire (PSQ) and ITT response documents . All aspects of the ITT should be completed in full and submitted as part of a Bid. The ITT aims to: Provide information to Bidders on the Procurement and the opportunities available; Set out clearly the Authority's requirements; Provide information on the Authority's approach to the open procedure process; Set out the deliverables required from Bidders; and Set out the evaluation criteria and weightings that the Authority will use to assess Bids. Following the submission of Bids, the Authority expects to undertake an evaluation process to identify which Bid is the most advantageous tender (MAT) and will be put forward for consideration to be awarded the Contract. The Agent on behalf of the Authority is using the In-Tend portal for the Procurement Process. https://in-tendhost.co.uk/sscpartnership ("the Procurement Portal"). Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system. When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project. The deadline for submissions of the tender will be 28th September at 12 noon. Arrangements will be made for Companies to visit St Edmund's College, University of Cambridge, Mount Pleasant, Cambridge CB3 0BN and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place Friday 11th September 2026. Please note that the site visit is not mandatory to submit a bid. Please allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Lot Information

Lot 1

Renewal: The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). The maximum contract term is 5 years inclusive of the extension period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f20d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083808-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

42512000 - Air-conditioning installations

45331000 - Heating, ventilation and air-conditioning installation work

45331220 - Air-conditioning installation work

50730000 - Repair and maintenance services of cooler groups

71334000 - Mechanical and electrical engineering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
28 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST EDMUND'S COLLEGE CAMBRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB3 0BN
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Cambridge
Electoral Ward
Castle
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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