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St Edmunds College Audio Visual Services

ST EDMUND'S COLLEGE CAMBRIDGE

This public procurement record has 1 release in its history.

Tender

04 Sep 2026 at 11:14

UK4 - Tender Notice
Summary of the contracting process

St Edmund’s College, University of Cambridge is procuring audio-visual services for its college facilities in Cambridge. The requirement covers the supply and use of audio-visual equipment and materials, together with repair, maintenance and associated support for audio-visual and audio equipment (CPV 32320000). The college is the buying organisation, with SSC Partnership acting as its procurement agent. The work is centred on St Edmund’s College, Mount Pleasant, Cambridge CB3 0BN. The procurement is for services rather than construction works or general equipment supply alone, so it is relevant to audio-visual integrators, equipment suppliers and specialist maintenance providers able to support an institutional site. Suppliers may form a consortium to bid.

The procurement has reached tender: the buyer invited offers through a below-threshold open competition. Bids must include both the Procurement Specific Questionnaire and the completed invitation-to-tender response, submitted electronically through the In-Tend portal. The submission deadline set in the tender description is 28 September 2026 at 12 noon. A site visit is planned for 11 September 2026 at St Edmund’s College; attendance is optional. The contract is scheduled to run from 1 November 2026 to 31 October 2029, with an option to extend by up to 24 months, giving a maximum end date of 31 October 2031. The published estimated value is £0 gross, with the lot recorded as AED 0 gross. Award will be based on the most advantageous tender using the detailed criteria in the tender documents.

This opportunity suits businesses that can provide complete audio-visual support for a college environment: supplying or integrating audio-visual equipment, providing audio-visual materials, and carrying out ongoing repair, maintenance and associated support. It may also suit consortium bids where different suppliers combine equipment, installation, service and maintenance capability. The requirement is likely to favour providers with practical experience managing audio and visual systems across an institutional site, diagnosing faults, maintaining equipment and supporting the facilities throughout a multi-year contract. Suppliers should be able to understand an existing site layout and translate that into a workable service response; an optional visit is available for this purpose. Bidders must complete the required questionnaire and invitation-to-tender response in full, and comply with the detailed deliverables and evaluation requirements in the tender documents.

How relevant is this notice?

Notice Information

Notice Title

St Edmunds College Audio Visual Services

Notice Description

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Audio Visual Services. This procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised, and all interested organisation/consortium can bid. This ITT provides further details of the proposal and process for submitting bids. All Bidders are required to complete the ITT document in order to submit their completed Bid. Bids must comprise both the Procurement Specific Questionnaire (PSQ) and ITT response documents . All aspects of the ITT should be completed in full and submitted as part of a Bid. The ITT aims to: Provide information to Bidders on the Procurement and the opportunities available; Set out clearly the Authority's requirements; Provide information on the Authority's approach to the open procedure process; Set out the deliverables required from Bidders; and Set out the evaluation criteria and weightings that the Authority will use to assess Bids. Following the submission of Bids, the Authority expects to undertake an evaluation process to identify which Bid is the most advantageous tender (MAT) and will be put forward for consideration to be awarded the Contract. The Agent on behalf of the Authority is using the In-Tend portal for the Procurement Process. https://in-tendhost.co.uk/sscpartnership ("the Procurement Portal"). Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system. When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project. The deadline for submissions of the tender will be 28th September at 12 noon. Arrangements will be made for Companies to visit St Edmund's College, University of Cambridge, Mount Pleasant, Cambridge CB3 0BN and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place Friday 11th September 2026. Please note that the site visit is not mandatory to submit a bid. Please allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Lot Information

Lot 1

Renewal: The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). The maximum contract term is 5 years inclusive of the extension period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f20f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083812-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

50342000 - Repair and maintenance services of audio equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
28 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST EDMUND'S COLLEGE CAMBRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB3 0BN
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Cambridge
Electoral Ward
Castle
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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