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Supply of Sports Kit to USW

University of South Wales

This public procurement record has 1 release in its history.

Tender

07 Sep 2026 at 12:43

UK4 - Tender Notice
Summary of the contracting process

The University of South Wales is seeking a supplier to provide sports kit and associated clothing for university students, academic staff and operational staff. The requirement covers supplying, branding, personalising and delivering the items, including sportswear, sports footwear and sports bags. Delivery is required across the United Kingdom. This is a goods contract for an organisation based in Pontypridd, with the supplier expected to manage the clothing and kit supply service as well as the associated branding and personalisation work. The requirement is suitable for businesses specialising in sportswear, teamwear, staff or educational clothing, branded garments, sports footwear and related accessories. It may also suit suppliers able to coordinate sourcing, customisation, fulfilment and delivery through one service.

The procurement has reached tender: the University invited offers through an open procedure. Enquiries had to be submitted by 5 October 2026 at 12:00, and offers by 8 October 2026 at 14:00. The expected award decision date was 2 November 2026. The estimated value is £400,000 excluding VAT, or £479,999.99 including VAT. The contract is due to run from 1 February 2027 to 31 January 2030, with an option to extend for up to two further one-year periods, potentially until 31 January 2032. The contract includes options to increase order volumes and add similar kit types, sizes or associated items. Evaluation is weighted 50% quality, 40% cost and 10% social value. Quality covers experience, proposed kit and service delivery, relationship management, business continuity and added value. Offers may be submitted electronically in English or Welsh.

This opportunity suits an SME or larger supplier with an established sportswear and sports footwear range, reliable access to sports bags and associated clothing, and the ability to deliver branded and personalised orders at university scale. Strong candidates will be able to demonstrate relevant experience, propose suitable kit, and provide dependable end-to-end service delivery. The evaluation also places significant emphasis on relationship management, so suppliers should be able to support an ongoing institutional customer and handle changing requirements. Business continuity capability is important, as is the capacity to increase order volumes if student or staff numbers rise. Suppliers able to introduce additional similar products during the contract, while maintaining consistent quality and fulfilment, are well placed. Social value contributes to the decision, creating scope for bidders with credible wider community or social commitments.

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Notice Information

Notice Title

Supply of Sports Kit to USW

Notice Description

The University of South Wales is seeking to appoint a supplier for the supply, branding, personalisation and delivery of sports kit and associated clothing. The contract covers sports kit requirements for University students, academic staff and operational staff.

Lot Information

Lot 1

Options: This Contract includes the following options The right to increase order volumes within the existing scope of the Specification (e.g. to reflect increased student or staff numbers). The right to add further kit types, sizes or associated items of a similar nature during the Contract term, to meet genuine operational needs not foreseen at the outset. .

Renewal: The Contract will be awarded for an initial term of three years, from 1 February 2027 to 31 January 2030, with the option for the University to extend the Contract for up to a further two years in two separate one-year periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f366
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084363-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

CPV Codes

18412000 - Sportswear

18820000 - Sports footwear

18932000 - Sports bags

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
8 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of South Wales
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 1DL
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Treforest
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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