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Health and Safety Software Solution

University of Portsmouth

This public procurement record has 2 releases in its history.

PlanningUpdate

11 Sep 2026 at 11:12

UK2 - Preliminary Market Engagement Notice
Planning

07 Sep 2026 at 15:23

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Portsmouth Higher Education Corporation is planning to procure a comprehensive health and safety software solution for use across the University in Portsmouth. The system is intended to replace manual health and safety processes, reduce overall risk, support real-time monitoring and enable data-driven decision-making. It should allow any user to report a concern or incident and raise a query. Around 500 staff are expected to need enhanced access for activities such as risk assessments and inspections, while about 15 full administrators will need dashboards, reporting, audit and incident-investigation functions. The wider user base is approximately 3,500 employees and 25,000 students across five faculties, schools and central academic and professional services. The procurement is for software and associated implementation capability.

This procurement is at the planning stage and the buyer has not issued an invitation to tender. The University is conducting pre-market engagement to gather experienced suppliers’ views and inform its procurement strategy and specification. Interested suppliers are invited to review the proposed requirement and complete a questionnaire through the University’s e-tendering portal by midday on 2 October 2026; responses will not be evaluated as future tender bids. The buyer anticipates a single contract covering the planned service from 15 March 2027 to 14 March 2030, with renewal provisions potentially extending the arrangement to 14 March 2032. The requirement is one lot, is considered suitable for small and medium-sized enterprises, and has an estimated value below the applicable threshold.

The engagement will suit suppliers that design, supply and implement health and safety management software for complex organisations, particularly those able to support multiple faculties, schools and central services within one university-wide system. Relevant capability includes configurable workflows for reporting concerns, incidents, queries, risk assessments and inspections; role-based access for general users, enhanced operational users and administrators; real-time monitoring; dashboards; management reporting; audit support; and incident investigation. Suppliers with experience replacing manual health and safety processes and helping organisations reduce operational risk will be well placed to contribute. The University is specifically seeking views from experienced suppliers, so businesses can use the engagement to explain how their software and implementation approach could support data-driven decision-making at this scale.

How relevant is this notice?

Notice Information

Notice Title

Health and Safety Software Solution

Notice Description

The University of Portsmouth Higher Education Corporation ("the University") is undertaking pre-market engagement to seek views from experienced suppliers on its proposal for the implementation of a comprehensive health and safety (H&S) software solution across the University. This will replace current manual processes, reduce overall risk and support real-time monitoring and data-driven decision-making. The University has approximately 3,500 employees and 25,000 students. There are five faculties comprising of various individual schools, and then central academic and professional services. It is expected that any user can access the software to report a concern or incident and raise a query. It is anticipated that around 500 staff are likely to require enhanced access to complete processes such as risk assessments and inspections. A further 15 staff are likely to be full administration users of the system who can access dashboards, run reports and carry out audit or incident investigations.

Planning Information

Suppliers interested in participating in this pre-market engagement exercise are required to access the University's e-tendering portal, In-Tend via the link https://in-tendhost.co.uk/port/aspx/Home and locate the project using the reference number 25-541. Once logged into the project, suppliers should download and review the accompanying pre-market engagement document, which contains detailed information regarding the proposed software requirement, project objectives, and key areas of interest. Following their review, suppliers are invited to complete the questionnaire provided and submit their responses through the In-Tend portal no later than Midday on 2nd October 2026. Responses received will be used to help inform the development of the procurement strategy and specification and will not form part of any future tender evaluation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f3bb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086293-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Mar 2027 - 14 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Portsmouth
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2UP
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth
Local Authority
Portsmouth
Electoral Ward
St Thomas
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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