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Fire Alarms, Intruder Alarms & Access Control Testing, Maintenance and Monitoring Services

Trowbridge Town Council

This public procurement record has 1 release in its history.

Tender

08 Sep 2026 at 07:31

UK4 - Tender Notice
Summary of the contracting process

Trowbridge Town Council is procuring testing, inspection, planned preventative maintenance, reactive maintenance and monitoring services for safety and security systems across seven Council sites in Trowbridge. The requirement covers fire alarms, intruder alarms, fire and intruder alarm monitoring, controlled access systems using fobs or codes, emergency lighting, portable fire extinguishers and annual fire risk assessments. The service supports the safety of residents, staff and visitors and ongoing compliance with fire safety and emergency lighting requirements, including BS 9999, Approved Document B, the Regulatory Reform (Fire Safety) Order 2005 and BS 5266-1. This is a building electrical and mechanical installation maintenance service.

The process reached tender: the Council invited offers through a below-threshold open competition. Questions could be submitted until 9 October 2026 at 23:59, and tenders were due by 16 October 2026 at 12:00. Electronic submission was not allowed. The contract is scheduled to run from 1 December 2026 to 30 November 2029, with a possible extension of up to two years, giving a maximum period to 30 November 2031. The gross estimated value is £55,000. One lot covers the full requirement. Tenders are evaluated on price at 50%, quality and operational capability at 30%, and experience and references at 20%; the Council may select the most economically advantageous tender rather than the lowest price.

This opportunity suits competent, qualified contractors able to manage a broad, multi-site portfolio of fire safety, security, access control and emergency lighting systems. Suppliers need practical capability in inspection, planned and reactive maintenance, alarm monitoring, testing, reporting and annual fire risk assessment. The quality assessment specifically considers the proposed methodology, preventative maintenance frequency, response arrangements, logbook and reporting system, and mobilisation plan, so bidders should be able to demonstrate robust operational processes and responsive service delivery. Relevant experience and strong references are important, particularly from public sector or local authority clients. The requirement also favours businesses familiar with the stated fire safety and emergency lighting standards.

How relevant is this notice?

Notice Information

Notice Title

Fire Alarms, Intruder Alarms & Access Control Testing, Maintenance and Monitoring Services

Notice Description

Trowbridge Town Council ("the Council") invites tenders from competent and qualified contractors for the provision of testing, inspection, planned preventative maintenance, reactive maintenance and monitoring of the following systems: Fire alarm systems Intruder alarm systems Monitoring of fire and intruder alarms Controlled access (fob/code entry) systems Emergency lighting systems Portable fire extinguishers Annual fire risk assessments This service is required across seven Council sites ("the Sites") for an initial period of 3 years, with the option for the Council to extend for a further period of up to 2 years. The Council is committed to safeguarding the health, safety and welfare of residents, staff and visitors, and to maintaining full compliance with: BS 9999 - Fire safety in the design, management and use of buildings Approved Document B - Fire safety (Building Regulations) The Regulatory Reform (Fire Safety) Order 2005 BS 5266-1 - Emergency lighting

Lot Information

Lot 1

Renewal: This is a three year contract with a possible two year extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f40a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084660-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£55,000 Under £100K
Lots Value
£55,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
16 Oct 20261 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Trowbridge Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TROWBRIDGE
Postcode
BA14 8AH
Postcode Area
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
TLK South West (England)
Local Authority
Wiltshire
Electoral Ward
Trowbridge Central
Westminster Constituency
South West Wiltshire

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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