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Canvassing and Electoral Registration Printing

Pembrokeshire County Council

This public procurement record has 1 release in its history.

Tender

08 Sep 2026 at 10:34

UK4 - Tender Notice
Summary of the contracting process

Pembrokeshire County Council is procuring electoral registration and canvassing print services for its Electoral Registration Officer. The requirement covers the production of canvass forms, invitation-to-register forms, personal identifier refresher and reapplication forms, household notification letters, communications relating to automatic voter registration and associated printed materials. This is a public-sector printing and related services contract, classified under CPV 79800000. Delivery is for Pembrokeshire County Council in Pembrokeshire, Wales. The work is suited to a print supplier able to produce varied electoral and registration materials accurately, consistently and at scale, with distribution arrangements covering the council’s requirements. The contract also places importance on Welsh-language provision, design quality, checking processes and service delivery.

The procurement has reached tender: Pembrokeshire County Council invited suppliers to submit offers through an open procedure. Enquiries had to be submitted by 5 October 2026 at 12:00, and tenders by 9 October 2026 at 14:00. The council’s award decision was due by 23 October 2026. The contract is scheduled to run from 16 November 2026 to 15 November 2029, with one possible 12-month renewal extending the maximum period to 15 November 2030. The estimated value is £275,000 excluding VAT, or £330,000 including VAT. There is one lot. Evaluation gives 40% to total pricing and 60% to quality: service delivery 15%, quality checking 10%, and design, capacity, business continuity, Welsh language and distribution 7% each.

This opportunity suits commercial printers and print-management businesses with experience delivering high-volume, time-sensitive public information materials. Suppliers should be able to handle multiple form and letter formats, maintain strong quality-control processes, and demonstrate reliable service delivery from design through production and distribution. Capacity is explicitly evaluated, so bidders should be able to evidence sufficient production and fulfilment resources for electoral registration work. Business continuity planning is also assessed, favouring suppliers with credible arrangements for maintaining service during disruption. Welsh-language capability is a scored requirement, making bilingual production or access to suitable language resources commercially relevant. The council states that the lot is suitable for small and medium-sized enterprises, and distribution capability is important alongside design, print accuracy and dependable operational performance.

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Notice Information

Notice Title

Canvassing and Electoral Registration Printing

Notice Description

The Electoral Registration Officer (ERO) of Pembrokeshire County Council (PCC) is undertaking an exercise for the procurement of electoral registration print materials including Canvass forms, invitation to register forms, PI refresher and reapplication forms, household notification letters, communications in relation to automatic voter registration and associated printing

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f43f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084752-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£275,000 £100K-£500K
Lots Value
£275,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
9 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Nov 2026 - 15 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Pembrokeshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PEMBROKESHIRE
Postcode
SA61 1TP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Pembrokeshire
Electoral Ward
Haverfordwest: Castle
Westminster Constituency
Mid and South Pembrokeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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