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Provision of Process Serving

Caerphilly County Borough Council

This public procurement record has 1 release in its history.

Planning

08 Sep 2026 at 14:45

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Caerphilly County Borough Council is preparing to procure process serving services. The service will support statutory and court proceedings, particularly Public Law Outline matters and care proceedings. Providers will need to serve documents promptly and produce evidence of service that meets court requirements. The work also involves safeguarding, information governance and legal compliance. The council is seeking to understand available service capabilities, delivery models and potential innovations before starting a formal procurement. This is a legal services requirement for the council and is intended to support time-critical activity connected with public law and care cases. The future service will be delivered for Caerphilly County Borough Council, with the detailed service specification to be set out when the formal procurement is launched.

This procurement is at the planning and preliminary market engagement stage; it is not yet an invitation to tender. Providers interested in contributing to the engagement are asked to email the council’s procurement inbox by 16:00 on 22 September 2026. The council may hold a supplier engagement event for interested providers. The engagement milestone is scheduled to conclude on 2 October 2026, with a future notice currently expected on 7 October 2026. The council intends the contract to start on 1 December 2026 for four years, with an option to extend by up to two further years. The estimated value is £50,000 excluding VAT, or £60,000 including VAT. The requirement is a below-threshold light-touch services procurement and is planned as one lot.

This will suit specialist process serving providers able to support public-sector legal and safeguarding work, including service of documents connected with court and Public Law Outline proceedings. Businesses should be prepared to demonstrate reliable, time-critical delivery and the ability to produce court-compliant evidence that can withstand scrutiny in statutory or care proceedings. Strong information governance, safeguarding arrangements and understanding of relevant legal requirements are likely to be important when the formal specification is issued. The council is actively seeking views on current market capability, alternative delivery models and emerging innovations, so experienced providers can help shape the future requirement during engagement. The procurement is identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, making it relevant to smaller specialist firms as well as larger legal support providers.

How relevant is this notice?

Notice Information

Notice Title

Provision of Process Serving

Notice Description

Caerphilly County Borough Council ("the Council") is undertaking pre-market engagement to inform a future procurement for the Provision of Process Serving. he Council relies on process serving services to support statutory and court proceedings, primarily in relation to Public Law Outline (PLO) matters and care proceedings. These services are time-critical and require providers to deliver court-compliant evidence of service whilst ensuring compliance with safeguarding, information governance and legal requirements. The Council is seeking to better understand the current market capabilities, available delivery models, and emerging innovations before commencing a formal procurement process. The Council is therefore looking to procure a Process Serving service.

Planning Information

The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the Provision of Process Serving. To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. **please note registering an interest against this notice on sell2wales may not get recorded by the Council** All requests must be received by 16:00 hours Tuesday 22 September 2026 to the procurement inbox. This notice is to commence market engagement prior to going to tender to understand services available to the Council. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents. The Council reserves the right to hold a supplier engagement event and will invite interested parties who register an interest to procurement@caerphilly.gov.uk It is intended that the contract will commence on 01 December 2026 for a period of four (4) years with the option to extend for up to a further period of two (2) years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f4b8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084963-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79100000 - Legal services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
7 Oct 20263 weeks to go
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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