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IT2357 Replacement of Axiell CALM to new Collections Management System

Wiltshire Council

This public procurement record has 2 releases in its history.

Award

10 Sep 2026 at 10:35

UK7 - Contract Details Notice
Award

09 Sep 2026 at 10:11

UK6 - Contract Award Notice
Summary of the contracting process

Wiltshire Council procured a replacement collections management system for its archive service. The requirement is to replace Axiell CALM, which is due to cease operating at the end of 2027, with a new system that supports archive collections information in line with national and legal standards. The system must meet professional requirements and help the Council retain its status as an accredited archive service. This is an IT services requirement covering software-related support and associated implementation or consultancy. The buying organisation is Wiltshire Council, and the service is for its archive collections operation in Wiltshire, within the UK. The procurement was arranged as a single requirement rather than separate service packages.

The procurement is complete and has been awarded through a below-threshold tender; the published procurement method details describe the method as unknown. METADATIS LTD was awarded the contract on 1 September 2026, and the contract was signed on 9 September 2026. The contract runs from 10 September 2026 to 30 March 2033, with an option, at the Council’s discretion, to extend by up to two further years, giving a maximum end date of 30 March 2035. Its value is £51,840 excluding VAT, or £64,800 including VAT. There is one lot, covering the complete replacement collections management system requirement. The award is below the relevant threshold and the contract is active.

This award shows established demand from Wiltshire Council for a long-term archive collections management system rather than a short software purchase. Suppliers best placed for comparable work would understand collections management and archival information, and be able to provide a system that conforms to national and legal standards for archive collections. Credibility would also depend on meeting professional archive-service requirements and supporting the operational needs of an accredited archive service. Relevant capability may include replacing an incumbent system, protecting or migrating existing collections information, configuring a new platform, and providing dependable software support over a multi-year public-sector contract. The requirement is suited to an IT services provider with archive-sector knowledge, implementation capacity and experience supporting systems through a substantial contract term.

How relevant is this notice?

Notice Information

Notice Title

IT2357 Replacement of Axiell CALM to new Collections Management System

Notice Description

Replacement of Axiell CALM to new Collections Management System Our current collections management system will cease to exist at the end of 2027. We need to procure a new system for archives collections to conform to national and legal standards for archive collections information and retain our status as an accredited archive service. For this we require a new CMS which will meet professional requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f53f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085713-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£51,840 Under £100K
Contracts Value
£51,840 Under £100K

Notice Dates

Publication Date
10 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Sep 20262 weeks ago
Contract Period
10 Sep 2026 - 30 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wiltshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TROWBRIDGE
Postcode
BA14 8JN
Postcode Area
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
Not specified
Local Authority
Wiltshire
Electoral Ward
Trowbridge Central
Westminster Constituency
South West Wiltshire

Supplier Information

Number of Suppliers
1
Supplier Name

Metadatis Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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