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Multi Functional Devices & Digital Solutions

Kent County Council

This public procurement record has 1 release in its history.

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09 Sep 2026 at 10:21

UK7 - Contract Details Notice
Summary of the contracting process

Kent County Council, trading as Procurement Services, procured multi-functional devices and digital solutions for its public-sector operations. The requirement covers goods including printers, plotters and photocopiers, with the procurement classified under CPV codes 30232100 and 30121100. It was arranged as a single completed lot and awarded to Insight Systems Ltd, an SME based in Wrotham, Kent. The opportunity is therefore relevant to suppliers of office printing equipment, managed print hardware and associated digital workplace solutions that can support a county council requirement through a public procurement framework. The buying organisation is a sub-central public authority, with Procurement Services managing the purchasing process.

The procurement has been completed and the contract was awarded to Insight Systems Ltd. The contract was signed on 18 August 2026 and has an active period from 1 November 2026 to 31 October 2031. Its gross value is £174,341. The council used a selective procedure below the applicable threshold, making an award under a framework; the call-off was recorded as non-competitive. One supplier received the award for the single lot covering multi-functional devices and digital solutions. The contract is active, and the award is also recorded as active. This outcome indicates that the buyer selected a framework supplier rather than running an open competition for this requirement.

For suppliers that did not win this procurement, the award demonstrates a defined requirement from Kent County Council for printers, plotters, photocopiers and related digital solutions. Businesses best placed for comparable future work will be able to supply and support multi-functional office devices, understand managed print or document workflows, and provide digital solutions alongside physical equipment. Credibility will also depend on being able to work through the relevant public-sector framework route and deliver consistently for a large local authority over a sustained contract. Equipment manufacturers, authorised resellers, managed print providers and technology firms with integrated hardware and digital-service capability are the closest competitive peer group for this buyer’s requirement.

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Notice Information

Notice Title

Multi Functional Devices & Digital Solutions

Notice Description

Y26009 Multi Functional Devices & Digital Solutions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f545
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085234-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30121100 - Photocopiers

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£174,341 £100K-£500K

Notice Dates

Publication Date
9 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Insight Systems Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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