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Prison Intelligence Notifications System (PINS)

South Yorkshire Mayoral Combined Authority

This public procurement record has 1 release in its history.

Award

09 Sep 2026 at 14:29

Award Notice
Summary of the contracting process

South Yorkshire Mayoral Combined Authority procured renewal and secure ongoing licensing for the Prisoner Intelligence Notification System (PINS), an industry-specific software package (CPV 48100000). PINS gives South Yorkshire Police visibility of the prison population across England and Wales, including prisoner movements and expected releases. It supports intelligence work to identify linked offenders and prolific gangs, enabling those individuals to be tracked during their sentences and after release to help protect the public. The requirement is for a specialist operational intelligence system rather than general-purpose software. The buying authority is South Yorkshire Mayoral Combined Authority, with the policing function based in Sheffield. The service supports intelligence and public-safety activity across England and Wales.

The procurement has reached the awarded stage and the contract is active. Saadian Technologies Ltd was selected as supplier. The contract value is £184,904, and it was signed on 28 August 2026. The route was a limited procedure using a direct award through the GCA G-Cloud 14 framework, without prior publication of a call for competition. The authority stated that the renewal and support agreement was vendor-only and could not be provided by another third party; there were no tender submissions to evaluate. The stated award criterion was price. The procurement was arranged as one lot, which is recorded as cancelled, while the associated award and contract are active. The lot included an option for one further 12-month extension.

This procurement indicates established demand for specialist prison-population and offender-intelligence software within policing. A credible future supplier would need to provide secure, reliable access to information on prisoners in England and Wales, including movements and anticipated releases, and support intelligence analysis linking offenders and prolific gangs across custody and post-release periods. The incumbent route depended on a vendor-only licence renewal and support arrangement, so competitors would need either equivalent proprietary capability or a clearly supportable alternative that meets the authority’s operational and security requirements. Relevant businesses are established software providers with experience of public-safety intelligence, secure data handling, system support and continuity of service. Familiarity with public-sector framework purchasing and direct-award routes would also be commercially relevant for this buyer.

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Notice Information

Notice Title

Prison Intelligence Notifications System (PINS)

Notice Description

Renewal contract and secure ongoing licence to use PINS - the Prisoner Intelligence Notification System. The use of PINS is necessary so that the Force has visibility of the prison population within England and Wales, allowing for movements of prisoners and upcoming releases to be tracked by the respective force. The system also allows force's to complete intelligence work in order to better protect the public by identifying linked offenders and prolific gangs, so that these can be tracked throughout their sentences but also after release.

Lot Information

Lot 1

Renewal contract and secure ongoing licence to use PINS - the Prisoner Intelligence Notification System. The use of PINS is necessary so that the Force has visibility of the prison population within England and Wales, allowing for movements of prisoners and upcoming releases to be tracked by the respective force. The system also allows force's to complete intelligence work in order to better protect the public by identifying linked offenders and prolific gangs, so that these can be tracked throughout their sentences but also after release.

Options: 1 x 12 month extension option

Procurement Information

The route to market is via direct award using the GCA G-Cloud 14 framework. This was identified by procurement as the best option for placing a contract with Saadian Technologies for the renewal of the incumbent PINS licenses, with a vendor-only license renewal and support agreement, which no other 3rd party can provide. As such, the G-Cloud direct award process proved the most appropriate, compliant route and there were no tender submissions to evaluate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f5c7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085442-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£184,904 £100K-£500K

Notice Dates

Publication Date
9 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Mayoral Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

SAADIAN TECHNOLOGIES UK LIMITED

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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