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Cito Core Electronic Document Management Solution (EDMS)

MEDWAY NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

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10 Sep 2026 at 10:52

UK7 - Contract Details Notice
Summary of the contracting process

Medway NHS Foundation Trust procured continuation and re-licensing of its on-premise Cito Core Electronic Document Management Solution (EDMS). The requirement includes the extraction tool and associated services needed to export the system’s documents to the Trust, together with agreed metadata. This is specialist information-management and document-content management software services, including software development services (CPV 72212780). The buying organisation is Medway NHS Foundation Trust, based at Medway Maritime Hospital in Gillingham. The requirement covers the Trust’s document-management environment and the related export of system records and metadata. It is a single service requirement rather than a construction, supply-only or general administrative-services opportunity.

The procurement is complete and has been awarded through a below-threshold route; the published method detail is recorded as unknown. It comprised one lot. Civica UK Limited was selected as supplier, and the contract was signed on 7 September 2026. The contract runs from 13 September 2026 to 12 September 2027 and is active. Its value is £200,000 gross. The award covers the Cito Core EDMS re-licensing and continuation, extraction tool and export services described for Medway NHS Foundation Trust. The published outcome identifies the successful supplier and a signed contract; no separate award date or detailed scoring basis is stated.

This award indicates demand for suppliers able to support an established, on-premise electronic document-management platform rather than deliver a new standalone system. A credible competitor for a comparable requirement would need capability in document and content management software, EDMS licensing or continuation, extraction tooling, and controlled export of system documents with agreed metadata. Experience of handling structured information and migration or data-extraction services would be relevant to the requirement’s stated scope. Suppliers should also be able to support a public-sector healthcare organisation’s existing operational environment, maintain continuity of service, and provide the technical services needed to transfer records accurately from the incumbent platform.

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Notice Information

Notice Title

Cito Core Electronic Document Management Solution (EDMS)

Notice Description

The re-licence and continuation of the on-premise Cito Core Electronic Document Management Solution (EDMS) plus the extraction tool and services required to export the system documents to the Trust including agreed metadata

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f66e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085729-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212780 - System, storage and content management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£200,000 £100K-£500K

Notice Dates

Publication Date
10 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Sep 2026 - 12 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MEDWAY NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GILLINGHAM
Postcode
ME7 5NY
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ41 Medway
Delivery Location
Not specified
Local Authority
Medway
Electoral Ward
Gillingham South
Westminster Constituency
Gillingham and Rainham

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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