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CST312 Collections Management Solution

Derbyshire County Council

This public procurement record has 1 release in its history.

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10 Sep 2026 at 12:17

UK7 - Contract Details Notice
Summary of the contracting process

Derbyshire County Council procured an archive management collections system for managing its collections. The requirement is for software and associated information systems, providing a digital solution for archive and collections management rather than physical archive works or general IT support. The council is based in Matlock, Derbyshire, and the service is associated with delivery in the East Midlands. The procurement covered one requirement under the title CST312 Collections Management Solution. Businesses suited to this opportunity would provide specialist collections-management or archive-management software, with the capability to support a public authority’s operational archive and collection-handling needs. The selected supplier, METADATIS LTD, is a small or medium-sized enterprise based in Evesham.

The procurement has been completed and awarded following a below-threshold limited competition. METADATIS LTD was selected for the single requirement. The contract was signed on 30 June 2026 and runs from 1 July 2026 to 30 June 2029. Its gross value is £36,000. The council may extend the arrangement by up to 24 months through two additional 12-month extensions, with a maximum stated end date of 30 June 2031. The contract is active, as is the award. The published outcome identifies software and information systems as the contract classification. The available procurement information records the route and award outcome, but does not set out separate quality, price or technical evaluation weightings.

This award indicates a defined public-sector requirement for a collections management platform in the East Midlands, at a relatively contained contract scale and with potential for a multi-year relationship. Competitors would need a credible archive or museum collections system, rather than a generic document-management product, and should be able to demonstrate practical support for cataloguing, managing and retrieving collection information. Experience of supplying software to councils or other public heritage organisations would help establish suitability, particularly where teams need dependable implementation, user support and ongoing service management. Smaller specialist software businesses can be relevant: the selected supplier is recorded as an SME. A future competitor would also benefit from understanding below-threshold limited-competition routes and preparing concise evidence of product fit, delivery capability and public-sector readiness.

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Notice Information

Notice Title

CST312 Collections Management Solution

Notice Description

The provision of an archive management collections system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f6b9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085837-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£36,000 Under £100K

Notice Dates

Publication Date
10 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derbyshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
Not specified
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Supplier Information

Number of Suppliers
1
Supplier Name

Metadatis Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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