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Health Cover Services

West Yorkshire Fire and Rescue Authority

This public procurement record has 1 release in its history.

Planning

14 Sep 2026 at 11:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Yorkshire Fire and Rescue Authority is planning to procure employee health cover services for West Yorkshire Fire and Rescue Service, which employs approximately 1,500 people. The requirement combines two elements: a healthcare cash plan allowing employees to reclaim routine healthcare costs, including prescriptions, dental and optical treatment, consultations, diagnostics and scans; and private medical insurance covering eligible consultations, diagnostics and surgery through accredited private hospitals. The health and wellbeing offer is also expected to include 24/7 GP access, counselling, wellbeing support, cancer risk assessment and screening, and neurodiversity assessment and support. The service will support the Authority’s workforce across its West Yorkshire operations. This is a service procurement covering health insurance, company health services and wider healthcare provision.

This procurement is at the planning stage and is a preliminary market engagement exercise, not a call for competition. The Authority expects to issue the tender around November 2026, with the contract expected to run from 1 February 2027 to 1 February 2030. It may be renewed through two further one-year extensions, giving a maximum duration to 1 February 2032. The estimated cost for the full contract term is between £150,000 and £200,000, with a stated estimated value of £160,000 excluding tax and £200,000 including tax. Suppliers were invited to submit expressions of interest by 28 September 2026 at midday. The tender route has not yet been determined. One lot is planned, and the Authority intends to continue discussing requirements with suppliers before competition.

The requirement is likely to suit health insurers, employee benefits providers, healthcare cash-plan operators and organisations able to combine insurance with preventative and wellbeing services. Relevant capability includes administering employee reimbursement claims, arranging access to private hospitals and clinical services, managing consultations, diagnostic testing and surgery, and providing nationwide or suitably broad support for a workforce of around 1,500 people. Providers should be able to offer or coordinate 24/7 GP services, counselling, cancer screening, neurodiversity support and other wellbeing benefits alongside core cover. The planned lot is identified as suitable for small and medium-sized enterprises, so specialist providers and capable partnerships may be well placed. Businesses preparing should consider their delivery capacity, service demonstration, framework position and ability to support the full contract term.

How relevant is this notice?

Notice Information

Notice Title

Health Cover Services

Notice Description

The West Yorkshire Fire and Rescue Service (WYFRS) is inviting expressions of interest for an upcoming tender for Health cover Services. As the fourth-largest Fire and Rescue Service in the UK, WYFRS serves over 2.2 million people across 800 square miles, providing emergency coverage 24 hours a day, every day of the year. WYFRS employees approx. 1500 staff. At this time, WYFRS is looking to assess the market's interest and its appetite to bid for and deliver this upcoming contract. A high-level overview of the key requirements is outlined below, although full details will be provided in the tender opportunity. 1. Cash Plan A healthcare cash plan that enables employees to reclaim the cost of routine healthcare expenses, including but not limited to: Prescription charges Dental treatment costs Optical expenses, including eye tests and corrective eyewear Specialist consultations and diagnostic services Diagnostic scanning services, including MRI, CT and PET scans In addition, the cash plan should provide access to a range of wellbeing and preventative health benefits, such as: 24/7 GP services Counselling and wellbeing support Cancer risk assessments and screening services Neurodiversity assessment and support services 2. Private Medical Insurance (PMI) A private medical insurance provision that enables employees to access eligible consultations, diagnostics and surgical procedures through accredited private hospitals. This should support timely access to treatment and reduce waiting times for covered medical conditions compared to the NHS. The tender is expected to be issued approximately November 26. The contract term will last a minimum of 3 years, with options to extend for +1 + 1 year periods, bringing the total duration to a maximum of 5 years total. The estimated costs for the full contract term is expected to be between PS150,000.00 and PS200,000.00. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 28/09/2026, and if possible, provide the following information: * Main contact name, email, and phone number for follow-up communication. * Any frameworks you are currently associated with or will be in the near future. * Confirmation if you believe that the core requirements can be delivered through your proposed solution. * Confirmation of your ability to bid within the specified time frame and that you have the capacity to deliver the contract over the full term. * A link to a demonstration of your current solution (if applicable) * Feedback on the proposed budget. * Feedback on the proposed contract length e.g. do you deem it as suitable. * Expected invoicing methods. * Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. The tender route is yet to be determined. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: In-tend portal. This will ensure that if a competitive tender procedure is undertaken, you will already have access to the documentation once live.

Planning Information

To reply your expression of interest to tenders@westyorksfire.gov.uk by Monday 28/09/2026 at midday.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f8eb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086771-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

85 - Health and social work services

CPV Codes

66512200 - Health insurance services

85100000 - Health services

85140000 - Miscellaneous health services

85147000 - Company health services

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Sep 20262 days ago
Submission Deadline
Not specified
Future Notice Date
2 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Feb 2027 - 1 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Postcode Area
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
Not specified
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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