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Supply, Installation and Operation of an Occupancy Sensor and Monitoring Solution

University of Portsmouth

This public procurement record has 1 release in its history.

Tender

14 Sep 2026 at 19:52

UK4 - Tender Notice
Summary of the contracting process

The University of Portsmouth Higher Education Corporation is buying the supply, installation and operation of an occupancy sensor and monitoring solution for its urban campus in Portsmouth. The requirement covers an initial set of campus buildings, including teaching spaces, laboratories, offices, research facilities, student services and social areas. The solution must provide accurate room-level occupancy and headcount data in real time and historically, through a web-based reporting portal integrated with the University's existing data analytics environment. It is intended to support energy-saving measures and evidence-based decisions on room allocation, timetabling and future estate investment. The procurement is categorised as goods and includes occupancy sensors (CPV 35125100), with the work delivered across the University’s Portsmouth estate.

The procurement reached tender: the buyer invited offers through an open competitive flexible procedure. It has two stages: pre-selection questionnaire evaluation, followed by invitation-to-tender bid and pricing evaluation. The enquiry deadline was 30 September 2026 at 12:00, and the tender submission deadline was 12 October 2026 at 12:00. The intended award decision period ended on 14 December 2026. The contract is scheduled to run from 3 January 2027 to 2 January 2030, with two optional 12-month extensions and a maximum end date of 2 January 2032. The maximum contract value is £1,350,000 gross. This is a single lot. Evaluation is weighted 70% for the written tender bid and 30% for the commercial bid. Additional call-off value is included for expansion beyond the initial three buildings.

This opportunity suits suppliers that can provide an end-to-end occupancy monitoring service, combining sensor supply with installation, system operation and ongoing access to reliable data. Strong candidates will be able to measure occupancy and headcount at room level, deliver both real-time and historical reporting, and provide a web portal suitable for estates and facilities users. Experience integrating monitoring data with an existing analytics environment will be relevant, as will the technical capacity to deploy consistently across multiple buildings and varied university spaces. Suppliers should be able to support practical uses such as identifying under-used or unnecessarily energy-consuming rooms and informing estate planning. The requirement also suits businesses able to manage expansion beyond the initial three buildings.

How relevant is this notice?

Notice Information

Notice Title

Supply, Installation and Operation of an Occupancy Sensor and Monitoring Solution

Notice Description

The University of Portsmouth operates from a multi-building urban campus in the centre of Portsmouth, with a diverse estate comprising teaching spaces, laboratories, offices, research facilities, student services and social spaces. The University does not currently have a systematic, data-driven understanding of how its buildings and rooms are used. Timetabling data tells us when spaces are scheduled, but not whether anyone is in them, or how many people are present compared to room capacity, and whilst we monitor attendance in certain sessions this relies on physical registration by identity card and reader resulting in a high degree of inaccuracy. This gap has two practical consequences: * Energy waste: spaces are being heated, lit and ventilated regardless of whether they are occu-pied. Without occupancy data, the University cannot identify which spaces are consuming energy unnecessarily or target interventions effectively. * Space planning based on assumptions: decisions about room allocation, timetabling, and future estate investment are made without reliable utilisation evidence. The University needs accurate, granular data to make better decisions about how its estate is used. The University seeks to address both problems by deploying an occupancy sensor and monitoring solution across an initial set of campus buildings. The solution will provide real-time and historical data on room-level occupancy and headcount, accessible through a web-based reporting portal and integrated with the University's existing data analytics environment.

Lot Information

Lot 1

Options: Additional call off value included in the maximum contract value outside of the initial three buildings confirmed in the five years of the Contract lifetime.

Renewal: 2 x 12 month optional extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f99c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087083-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35125100 - Sensors

Notice Value(s)

Tender Value
£1,350,000 £1M-£10M
Lots Value
£1,350,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Sep 2026Yesterday
Submission Deadline
12 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Jan 2027 - 2 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Portsmouth
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2EG
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ3 Hampshire and Isle of Wight
Local Authority
Portsmouth
Electoral Ward
St Thomas
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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