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Provision of End Point Hardware

Sheffield Hallam University

This public procurement record has 1 release in its history.

Planning

15 Sep 2026 at 16:11

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Sheffield Hallam University is exploring the future provision and lifecycle management of its end-user computing hardware estate, comprising approximately 10,000 devices. The requirement is for computer equipment and supplies, covering the hardware used by end users across the University. The market engagement will help the University understand available market capability and shape its future procurement strategy and requirements. Potential commercial models under consideration include outright purchase, leasing, Device-as-a-Service and blended approaches. Delivery is associated with Sheffield Hallam University in Sheffield, although the published requirement identifies the delivery country as the United Kingdom. This is a goods requirement focused on supplying and managing an institutional end-user device estate.

This procurement is at the planning stage and is currently a preliminary market engagement rather than an invitation to tender. Sheffield Hallam University is collecting supplier views through a Preliminary Market Consultation questionnaire to inform its future requirements, procurement strategy and commercial model. Responses are expected through the University's In-Tend portal by 13 October 2026. The University expects any follow-up discussions or demonstrations to take place between 27 October and 4 November 2026. The planned contract period is 31 July 2027 to 31 July 2030. One lot is identified, with an estimated estate of approximately 10,000 devices. The procurement is above the applicable threshold. No contract value is stated.

The engagement is likely to suit suppliers of end-user computing hardware that can also support the lifecycle management of a large institutional device estate. It should be relevant to businesses able to explain their market capability and propose workable commercial models based on outright purchase, leasing, Device-as-a-Service or a combination of these approaches. Suppliers with experience of managing hardware over its lifecycle, and with the capacity to support approximately 10,000 devices, will be well placed to contribute meaningful responses. The University may invite suppliers to take part in follow-up discussions or demonstrations, so businesses should be prepared to explain their service model, delivery approach and the practical differences between the commercial options they offer. This engagement is for market input and preparation; it is not yet a bid opportunity.

How relevant is this notice?

Notice Information

Notice Title

Provision of End Point Hardware

Notice Description

Sheffield Hallam University is undertaking preliminary market engagement to explore options for the future provision and lifecycle management of its end-user computing hardware estate, comprising approximately 10,000 devices. The engagement will consider market capability and potential commercial models, including outright purchase, leasing, Device-as-a-Service (DaaS), and blended approaches, to inform the University's future procurement strategy and requirements.

Planning Information

The University is undertaking preliminary market engagement through a Preliminary Market Consultation (PMC) questionnaire. Interested suppliers should access the PMC documentation and submit their responses via the University's e-procurement portal, In-Tend. Completed responses must be submitted through In-Tend by 13 October 2026. Any clarification questions relating to the PMC should be submitted through the correspondence function on In-Tend. Responses to clarification questions will be shared with participants where appropriate. Following review of the responses, the University may invite suppliers to participate in follow-up discussions and/or demonstrations, if required. These are expected to take place between 27 October and 4 November 2026. Further details will be provided directly to suppliers invited to participate. Further details will be provided through In-Tend. Participation in this preliminary market engagement does not commit the University to undertake a subsequent procurement process. Registering on the 'In-Tend' system If you have already registered you do not need to re-register. Visit https://in-tendhost.co.uk/sheffieldhallamuniversity to access the (In-Tend) supplier portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06fa77
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087451-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2027 - 1 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield Hallam University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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