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Provision of End Point Hardware

Sheffield Hallam University

This public procurement record has 2 releases in its history.

PlanningUpdate

30 Sep 2026 at 14:00

UK2 - Preliminary Market Engagement Notice
Planning

15 Sep 2026 at 16:11

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Sheffield Hallam University is exploring future provision and lifecycle management of its end-user computing hardware estate, approximately 10,000 devices. This is a goods requirement covering computer equipment and supplies for use across the University. The market engagement will help it understand supplier capability and possible commercial models, including outright purchase, leasing, Device-as-a-Service and blended approaches, and shape its future procurement strategy and requirements. The buying organisation is Sheffield Hallam University, based in Sheffield. The stated delivery location is the United Kingdom; no more specific delivery site is identified. This is preparatory engagement about a future requirement, rather than an invitation to supply the devices or manage the estate under a contract now.

The process is at planning: the University is conducting preliminary market engagement, and no invitation to tender has been issued. It expects to use the responses to inform its future procurement strategy and requirements; participation does not commit it to a later procurement. Suppliers are asked to return the consultation questionnaire through In-Tend by 27 October 2026. The University may invite suppliers to follow-up discussions or demonstrations, expected between 3 and 18 November 2026. The planned contract period runs from 31 July 2027 to 1 August 2030. The procurement is structured as one lot. The engagement is considering purchase, leasing, Device-as-a-Service and blended commercial models. No evaluation criteria for a later competition are set out at this stage.

This engagement is relevant to suppliers of end-user computing hardware and to providers able to manage a large device estate through its lifecycle. Firms with experience supporting organisations with around 10,000 devices may be well placed to contribute useful evidence on delivery, replacement and ongoing management models. The University is testing market capability across outright purchase, leasing, Device-as-a-Service and blended approaches, so suppliers with more than one commercial model—or the ability to explain the practical trade-offs between them—may have pertinent input. Providers should be prepared to discuss the scale and operational implications of serving a university-wide estate. The engagement is for market insight and preparation, not a current contract competition; contributing may help suppliers understand the buyer’s emerging requirements, but does not guarantee a subsequent procurement or award. There are no stated accreditation or qualification requirements for this engagement.

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Notice Information

Notice Title

Provision of End Point Hardware

Notice Description

Sheffield Hallam University is undertaking preliminary market engagement to explore options for the future provision and lifecycle management of its end-user computing hardware estate, comprising approximately 10,000 devices. The engagement will consider market capability and potential commercial models, including outright purchase, leasing, Device-as-a-Service (DaaS), and blended approaches, to inform the University's future procurement strategy and requirements.

Planning Information

The University is undertaking preliminary market engagement through a Preliminary Market Consultation (PMC) questionnaire. Interested suppliers should access the PMC documentation and submit their responses via the University's e-procurement portal, In-Tend. Completed responses must be submitted through In-Tend by 27 October 2026. Any clarification questions relating to the PMC should be submitted through the correspondence function on In-Tend. Responses to clarification questions will be shared with participants where appropriate. Following review of the responses, the University may invite suppliers to participate in follow-up discussions and/or demonstrations, if required. These are expected to take place between 03 November and 18 November 2026. Further details will be provided directly to suppliers invited to participate. Further details will be provided through In-Tend. Participation in this preliminary market engagement does not commit the University to undertake a subsequent procurement process. Registering on the 'In-Tend' system If you have already registered you do not need to re-register. Visit https://in-tendhost.co.uk/sheffieldhallamuniversity to access the (In-Tend) supplier portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06fa77
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092380-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2027 - 1 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield Hallam University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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