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Request for Information: SharePoint Digital Workplace Transformation Programme

ClwydAlyn Housing

This public procurement record has 2 releases in its history.

PlanningUpdate

16 Sep 2026 at 13:41

UK2 - Preliminary Market Engagement Notice
Planning

16 Sep 2026 at 08:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

ClwydAlyn Housing is planning a SharePoint Digital Workplace Transformation Programme. The requirement concerns the supply and transformation of digital workplace and intranet software, classified under CPV 48200000, with the intention of improving how the organisation uses SharePoint. The buying organisation is ClwydAlyn Housing, based in St Asaph. Delivery is expected across North Wales, covering Anglesey, Gwynedd, Conwy, Denbighshire, Flintshire and Wrexham. The programme is structured as one proposed lot, and suppliers may provide information on that lot whether they can address the full requirement or only areas within their expertise. The work is categorised as goods, although the intended programme also involves solution design, delivery planning and implementation-related activity.

This procurement is at the planning stage. ClwydAlyn Housing is conducting preliminary market engagement through a request for information, rather than inviting tenders or seeking bids. The buyer expects to use supplier responses to shape the future scope, affordability, lot structure, timetable and route to market. Responses are expected by 6 October 2026. The proposed contract period is 1 November 2026 to 31 October 2029. The published estimated value is £1 gross, which is recorded as a planning figure rather than a firm contract value. The buyer has asked the market to comment on potential solutions, delivery approaches, indicative timescales, costs, risks and other relevant considerations. The exercise is for procurement planning and does not commit ClwydAlyn to purchase.

The engagement will suit suppliers with practical SharePoint and digital workplace expertise, including organisations able to explain platform capabilities, propose transformation solutions and set out credible delivery approaches. It is relevant to software specialists, digital workplace consultancies, systems integrators and implementation partners that can contribute to a programme covering intranet or workplace software across a housing organisation operating in North Wales. The buyer is seeking market intelligence on capability, solution options, delivery models, indicative timescales, costs, risks and wider commercial considerations. Suppliers can focus on the areas where they have expertise and can contribute to either proposed lot or the full requirement. Responses will help shape the eventual procurement, so businesses with relevant experience should use the engagement to influence the future scope and route to market rather than treat it as a current tender.

How relevant is this notice?

Notice Information

Notice Title

Request for Information: SharePoint Digital Workplace Transformation Programme

Notice Description

Request for information file link is below. ClwydAlyn is undertaking preliminary market engagement in relation to a potential SharePoint Digital Workplace Transformation Programme. The purpose of the engagement is to gather information regarding supplier capability, potential solutions, delivery approaches, indicative timescales, costs and relevant market considerations. The engagement will be conducted through Sell2wales. Suppliers may respond to either of the proposed lots or both and are not required to address areas outside their expertise. This exercise is not a call for competition, invitation to tender or commitment to purchase. Responses will be used to inform the scope, affordability, lot structure, timetable and route to market for any future procurement. https://www.clwydalyn.co.uk/wp-content/uploads/2026/09/SharePoint-Digital-Workplace-Request-for-information.pdf

Planning Information

ClwydAlyn is conducting preliminary market engagement through an attached Request for Information for a potential SharePoint Digital Workplace Transformation Programme. Suppliers are invited to provide feedback on capability, potential solutions, delivery approaches, indicative timescales, costs, risks and relevant market considerations. Suppliers may respond to either proposed lot or both. Responses must be submitted using the mechanism stated in this notice by 6th October 2026. This exercise is for information-gathering and procurement-planning purposes only. It is not a call for competition or commitment to purchase, and responses will not be formally evaluated or used to shortlist suppliers. Information received may inform the scope, budget, lot structure, timetable and route to market for any future procurement. Request for information link is below https://www.clwydalyn.co.uk/wp-content/uploads/2026/09/SharePoint-Digital-Workplace-Request-for-information.pdf

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06faa0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087771-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48200000 - Networking, Internet and intranet software package

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ClwydAlyn Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ST ASAPH
Postcode
LL17 0JD
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL11 Isle of Anglesey, TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham, TLL24 Powys
Local Authority
Denbighshire
Electoral Ward
Bodelwyddan
Westminster Constituency
Clwyd North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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