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Holiday Activities and Food (HAF) Programme Booking and Data Solution

Suffolk County Council

This public procurement record has 1 release in its history.

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16 Sep 2026 at 10:43

UK7 - Contract Details Notice
Summary of the contracting process

Suffolk County Council procured a digital booking and data platform for its Holiday Activities and Food (HAF) Programme. The service supports families on low incomes in Suffolk by helping them access enriching activities and healthy food during school holidays. Activity providers can create listings describing their offers, while parents can book directly with providers and manage their bookings. HAF staff use the platform to administer the programme, review bookings and produce management information for Department for Education returns and internal monitoring. The requirement is software and information systems, covering one lot and delivered in Suffolk. It combines public-facing booking functionality with provider management, programme administration, reporting and data-handling capability.

The procurement has been awarded and the contract is active. Suffolk County Council used a direct award below the relevant threshold, without competition. EEQU LTD was selected as supplier for the single lot. The award was made and the contract signed on 10 August 2026. The contract runs from 1 September 2026 to 31 August 2027, with two optional 12-month extensions available, giving a maximum end date of 31 August 2029. Its value is £48,000 excluding VAT and £57,600 including VAT. The contracting route indicates that the council selected a supplier directly rather than evaluating competing tenders. The contract is below the applicable threshold and includes renewal rights for the two optional extension periods.

This procurement shows demand from Suffolk County Council for a specialist platform supporting holiday activity programmes, rather than a general-purpose booking system alone. A credible future competitor would need to provide a straightforward service for activity providers to publish listings, parents to make and manage bookings, and council staff to administer activity provision and monitor participation. Strong reporting and data-management capability would be important, including the ability to collate management information for Department for Education returns and internal oversight. Suppliers should be able to support a public-sector programme serving families on low incomes, with reliable booking workflows, role-based administration and accurate data handling. The selected supplier is an SME, indicating that a focused specialist business can meet this type of requirement.

How relevant is this notice?

Notice Information

Notice Title

Holiday Activities and Food (HAF) Programme Booking and Data Solution

Notice Description

HAF (Holiday Activity and Food programme) is a Department for Education funded project, it's aim is to provide activities and healthy food to families on low incomes so that the children do not go without a meal in the holidays and have access to enriching activities. This contract is for a digital platform for one year, plus two periods of optional twelve-month extensions each, and supports delivery of the HAF programme in Suffolk. The platform: * Enables activity providers to create listings, detailing their offer to families. * Enables parents to book activities directly with the provider and manage their bookings * Enables HAF staff to review bookings and administrate the programme through the digital platform * Allows for management information and data to be collated and used for DfE returns and internal monitoring

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06fae2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087643-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£48,000 Under £100K

Notice Dates

Publication Date
16 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Suffolk County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP1 2BX
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Supplier Information

Number of Suppliers
1
Supplier Name

EEQU LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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