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L26060-T-YH- Human Resources Information System (HRIS)

London Luton Airport Operations Limited

This public procurement record has 1 release in its history.

Tender

16 Sep 2026 at 11:23

Tender Notice
Summary of the contracting process

London Luton Airport Operations Limited is procuring a human resources information system (HRIS) to replace people-management processes currently handled through spreadsheets and email. The requirement covers the provision and implementation of software for human resources, time accounting, business administration, databases and operating systems, including associated information systems and servers. It is a goods and software procurement for use by the airport organisation in Luton, at London Luton Airport. The requirement is grouped into one lot and is intended to support a business whose size and complexity make its existing manual approach unsustainable. The relevant classification is time accounting or human resources software package (CPV 48450000).

The process reached tender: the buyer invited offers through a selective negotiated procedure with a prior call for competition, with invitations to the second stage issued on 14 September 2026. Bids were due by 17 September 2026; the published deadline has no stated submission time. The contract period is five years, described with options for two further one-year extensions, giving a stated 5+1+1 arrangement; the lot records a duration of 1,800 days. There is one lot, and variant bids are not allowed. Submissions may be electronic or written, in English. The procurement uses a negotiation-based process, while the available information does not set out an award weighting or evaluation formula.

This opportunity suits suppliers that provide and implement HRIS or wider human-resources software for complex organisations. Relevant capability includes replacing spreadsheet- and email-based people-management processes with an integrated system covering human-resources administration, time accounting, business software, databases and operating systems. Providers able to deliver a complete software solution and support its implementation at an airport site in Luton are likely to be well placed. The requirement may also suit established information-systems and software businesses with experience of configuring business applications around an organisation’s existing processes and data. Suppliers should be prepared to submit a single, compliant solution for the one lot, without variants, through the stated negotiated procurement route.

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Notice Information

Notice Title

L26060-T-YH- Human Resources Information System (HRIS)

Notice Description

LLA is looking to implement a HRIS system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity. Please see our tender documents, available FOC on our Jaggaer system, for further details.

Lot Information

Lot 1

LLA is looking to implement a HRIS system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity. Please see our tender documents, available FOC on our Jaggaer system, for further details

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06faef
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087670-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48400000 - Business transaction and personal business software package

48450000 - Time accounting or human resources software package

48600000 - Database and operating software package

48800000 - Information systems and servers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Luton Airport Operations Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LUTON
Postcode
LU2 9NU
Postcode Area
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
TLH21 Luton
Local Authority
Luton
Electoral Ward
Vauxhall
Westminster Constituency
Luton South and South Bedfordshire

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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