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School Attendance, collection data

East Riding of Yorkshire Council

This public procurement record has 1 release in its history.

Tender

16 Sep 2026 at 15:02

UK4 - Tender Notice
Summary of the contracting process

East Riding of Yorkshire Council is procuring a school attendance data collection and collation service. The supplier will provide daily attendance data for pupils receiving external education provision, including children looked after who attend schools outside the county, pupils with Education, Health and Care Plans placed in East Riding independent schools or schools run by other local authorities, pupils in post-16 provision in school years 12 and 13, and compulsory-school-age children without an EHCP, child-in-need or child-protection status who attend schools outside the county or East Riding independent schools. The council will use the data to identify attendance concerns, intervene where necessary, check value for money and monitor the effectiveness of external education provision. Delivery covers the United Kingdom.

The process reached tender: the council invited offers through a below-threshold open competition. Enquiries were due by 29 September 2026 at 11:00, and submissions by 30 September 2026 at 11:00. Electronic submission was allowed. This is a single requirement, with an estimated value of £190,000 excluding VAT (£228,000 including VAT). The contract is scheduled to run from 1 January 2027 to 31 July 2029, with an option to extend for one further academic year to 31 July 2030. Bids are evaluated on price, weighted at 70%, and non-price criteria, weighted at 30%. Participation is not reserved for small and medium-sized enterprises or voluntary, community and social enterprises.

This opportunity suits suppliers able to collect, collate and deliver reliable daily school attendance data across multiple education settings and local authority areas. Relevant capability includes handling records for pupils in mainstream, independent, out-of-county, local-authority and post-16 provision, while distinguishing the pupil groups and placement types described by the council. Suppliers should be able to provide data in a form that supports attendance monitoring, investigation of concerns, intervention and assessment of external provision. The requirement is particularly relevant to education data providers, attendance-monitoring specialists and organisations with established connections to schools and local authorities. The work calls for dependable operational capacity over a multi-academic-year service, with performance and service quality contributing to the non-price assessment.

How relevant is this notice?

Notice Information

Notice Title

School Attendance, collection data

Notice Description

East Riding of Yorkshire Council (ERYC) has a requirement to receive daily school attendance data for pupils who are placed in external education provision:- CLA placed in out of county schools, EHCP pupils placed in East Riding independent schools, EHCP pupils placed in other local authority schools, EHCP pupils placed in Post 16 provision (NCY 12 and 13 only), Compulsory school age children, Non EHCP, CiN or CP, in out of county schools or East Riding independent schools. ERYC use the data to intervene if concerned about level of attendance, ensure value for money, and in monitoring the effectiveness of external education provision.

Lot Information

Lot LOT-0000

Renewal: Option to extend for 1 further academic year until 31 July 2030.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07739d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087851-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72314000 - Data collection and collation services

Notice Value(s)

Tender Value
£190,000 £100K-£500K
Lots Value
£190,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20265 days ago
Submission Deadline
30 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Jul 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Riding of Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEVERLEY
Postcode
HU17 9BA
Postcode Area
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE12 East Riding of Yorkshire
Delivery Location
Not specified
Local Authority
East Riding of Yorkshire
Electoral Ward
St Mary's
Westminster Constituency
Beverley and Holderness

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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