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Replacement air conditioning unit Server Room

Stevenage Borough Council

This public procurement record has 1 release in its history.

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16 Sep 2026 at 15:53

UK7 - Contract Details Notice
Summary of the contracting process

Stevenage Borough Council procured works to replace air-conditioning units serving the server room at Daneshill House in Stevenage. The requirement falls within heating, ventilation and air-conditioning installation work and concerns the replacement and installation of equipment needed to support the building’s server-room environment. The buying organisation is Stevenage Borough Council, a sub-central public authority. The recorded delivery area is Stevenage, within the United Kingdom. This is a focused facilities and building-services requirement rather than a broad mechanical and electrical package, making it most relevant to contractors that install, replace and support air-conditioning systems in operational public-sector buildings, particularly where reliable environmental control is needed for critical IT or technical spaces.

The procurement has been completed and awarded following a below-threshold limited competition. The tender had one completed lot. Stevenage Borough Council awarded the contract to PITKIN & RUDDOCK LIMITED, an active award to an SME. The contract was signed on 24 June 2026 and runs from 21 September 2026 to 21 September 2027. Its value is £31,410 excluding VAT, or £37,692 including VAT. The award covers the air-conditioning replacement works for the server room. The tender was evaluated through a limited competition under the Procurement Act 2023 legal basis. The outcome indicates a single-supplier award for the complete requirement rather than separate awards across multiple lots.

This procurement demonstrates demand from Stevenage Borough Council for specialist air-conditioning replacement and installation in a server-room setting. A credible competitor for similar future requirements would need practical HVAC installation capability, experience removing and replacing air-conditioning units, and the technical competence to work around operational IT infrastructure. Reliability, careful planning and controlled delivery would be important because server rooms depend on stable environmental conditions and disruption can affect critical equipment. The awarded supplier was an SME, showing that a smaller specialist contractor can satisfy this type of focused public-sector requirement. Relevant firms should be able to evidence comparable commercial or public-building projects, competent installation teams and the capacity to deliver a contained works package for the council.

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Notice Information

Notice Title

Replacement air conditioning unit Server Room

Notice Description

Daneshill House. Replacement air conditioning units to serve the Server Room.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0773bf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087906-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45331000 - Heating, ventilation and air-conditioning installation work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£31,410 Under £100K

Notice Dates

Publication Date
16 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
21 Sep 2026 - 21 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Stevenage Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STEVENAGE
Postcode
SG1 1HN
Postcode Area
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Stevenage
Electoral Ward
Old Town
Westminster Constituency
Stevenage

Supplier Information

Number of Suppliers
1
Supplier Name

Pitkin & Ruddock Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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