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Provision of War Memorial Inspection Cleaning and Maintenance

London Borough of Hillingdon

This public procurement record has 1 release in its history.

Tender

16 Sep 2026 at 16:00

UK4 - Tender Notice
Summary of the contracting process

The London Borough of Hillingdon is seeking a specialist contractor to inspect, clean, repair and maintain 14 war memorials across the borough. The work is intended to preserve these historic memorials in a clean, tidy, safe and satisfactory condition and keep them free from defects. The scope includes routine inspections, condition assessments, cleaning, minor maintenance and associated services needed for their preservation. This is a works requirement, classified under CPV 45212314 for historical monument or memorial construction work. Delivery is across Hillingdon, with the contracting authority based in Uxbridge. The opportunity suits providers of specialist memorial, heritage, stonework or conservation cleaning and maintenance services, including small and medium-sized enterprises.

The procurement has reached tender: the buyer invited offers through a below-threshold open competition, with electronic submission allowed. Enquiries must be submitted by 5 October 2026 at 17:00 BST, and tenders by 29 October 2026 at 17:00 UTC. The contract is scheduled to run from 1 November 2026 to 31 October 2029, with an option to extend for up to two years, to a maximum end date of 31 October 2031. The gross estimated value is £156,000 including VAT. There is one lot. Award will be based on an equal weighting of 50% price and 50% quality, with social value included within the quality assessment.

This opportunity is suited to a fully accredited specialist company able to deliver consistent, professional memorial care across multiple sites. Bidders should be capable of carrying out routine inspections and condition assessments, identifying defects, undertaking specialist cleaning, and completing minor repairs and maintenance to historic war memorials. Experience in preserving heritage assets, memorials or other historic structures would be relevant, particularly where work must be carried out carefully to protect valued materials and appearance. Suppliers need the operational capacity to provide a reliable service across 14 memorials and maintain them over a multi-year period. The evaluation gives quality equal importance to price and incorporates social value, so bidders should be able to demonstrate both service quality and wider community benefits.

How relevant is this notice?

Notice Information

Notice Title

Provision of War Memorial Inspection Cleaning and Maintenance

Notice Description

The London Borough of Hillingdon (LBH) invites companies to tender for the specialist cleaning and maintenance of fourteen War Memorials across the borough and we require a fully accredited and specialist company to provide a high quality, consistent and professional service to ensure these historic and well cherished war memorials remain clean and tidy and free from defects. The scope of this contract comprises the inspection, cleaning, repair, and maintenance of war memorials situated within the London Borough of Hillingdon. The works include routine inspections, condition assessments, cleaning activities, minor maintenance works, and any associated services necessary to preserve and maintain the memorials in a safe and satisfactory condition. The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years

Lot Information

Lot 1

Renewal: The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0773c4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087913-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45212314 - Historical monument or memorial construction work

Notice Value(s)

Tender Value
£156,000 £100K-£500K
Lots Value
£156,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20265 days ago
Submission Deadline
29 Oct 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Hillingdon
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
UXBRIDGE
Postcode
UB8 1UW
Postcode Area
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI74 Harrow and Hillingdon
Local Authority
Hillingdon
Electoral Ward
Uxbridge
Westminster Constituency
Uxbridge and South Ruislip

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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