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Supply and Maintenance of Water Coolers

Chesterfield Borough Council

This public procurement record has 1 release in its history.

Tender

17 Sep 2026 at 11:16

UK4 - Tender Notice
Summary of the contracting process

Chesterfield Borough Council is procuring the supply and maintenance of water coolers for various council sites across Chesterfield. The requirement covers the provision of water-cooling equipment together with ongoing repair and maintenance services. It is primarily a goods contract, with maintenance forming an important supporting service. Suppliers will need to propose the water cooler model or models they intend to supply and provide supporting images of the units. The work is intended for council locations in Chesterfield, and is suitable for businesses supplying commercial water coolers, as well as providers able to maintain and repair the equipment they install.

The procurement has reached tender: Chesterfield Borough Council invited offers through a below-threshold open competition. Bids were to be submitted electronically through the Proactis tender portal by 12:00 on 8 October 2026, with a completed procurement-specific questionnaire, price schedule, form of contract, and details of the proposed water cooler models. The single lot has an estimated value of £75,000 excluding VAT and £90,000 including VAT. The initial contract period runs from 26 October 2026 to 25 October 2027, with three optional 12-month extensions following formal review, allowing a maximum period to 25 October 2030. Award is based entirely on price.

This opportunity suits suppliers with an established commercial water-cooler supply and maintenance operation. Businesses should be able to recommend and provide suitable water cooler models, support their proposals with product images, and maintain or repair the equipment across multiple council sites. The tender requires completion of the procurement-specific questionnaire, price schedule and proposed contract, so bidders need the administrative capacity to provide a complete compliant submission. The opportunity is identified as suitable for small and medium-sized enterprises and for voluntary, community and social enterprises. It may therefore suit both specialist equipment suppliers with in-house servicing capability and maintenance providers able to support supplied units across Chesterfield.

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Notice Information

Notice Title

Supply and Maintenance of Water Coolers

Notice Description

The Supply and Maintenance of Water Coolers for various sites across Chesterfield Borough Council

Lot Information

Lot 1

Renewal: The awarded contract will commence on 26/10/2026 and will continue for 12 months. There will be 3 options to extend for a further 12 months subject to a formal review.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07742a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088107-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31141000 - Water coolers

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
£75,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20264 days ago
Submission Deadline
8 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
26 Oct 2026 - 25 Oct 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Chesterfield Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTERFIELD
Postcode
S40 1LP
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Chesterfield
Electoral Ward
Spire
Westminster Constituency
Chesterfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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