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Hire of Event Infrastructure, Marquees & Equipment Service Solutions

Hull City Council

This public procurement record has 1 release in its history.

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18 Sep 2026 at 09:23

UK5 - Transparency Notice
Summary of the contracting process

Kingston upon Hull City Council is procuring event infrastructure, marquee hire and associated equipment services to support events across Hull. The requirement covers supplying, installing, maintaining and removing marquees and other event infrastructure and equipment as required by the council. It is a public services contract for event services, including the practical delivery and upkeep of temporary facilities rather than event management itself. The work is delivered across the city, so relevant suppliers should be able to serve Hull and coordinate equipment, installation teams and removal operations at multiple event locations. The named buyer is Kingston upon Hull City Council, and the selected supplier is EMIK Limited, trading through a Hull-based operation.

The procurement has been awarded through a direct award under section 43 of the Procurement Act 2023, following an earlier open procedure in which one tender was received and judged unsuitable for the council’s requirements and contractual obligations. The selected supplier is EMIK Limited. The award is valued at £840,000 excluding VAT (£1,008,000 including VAT), covering the initial three-year contract from 1 January 2027 to 31 December 2029, with one possible 12-month extension to 31 December 2030. The original requirement was estimated at £210,000 per year, or £630,000 over three years, rising to £840,000 if extended. The award is above threshold and the contract is due for signature on 1 January 2027.

This award confirms sustained council demand for a full-service event infrastructure supplier in Hull, with responsibility extending beyond hire to installation, maintenance and removal. A credible competitor for a future requirement would need a dependable stock of marquees and associated event equipment, the logistical capacity to deploy it across the city, and trained teams able to install, maintain and dismantle infrastructure safely and to schedule. The unsuccessful open procedure also indicates that meeting the authority’s contractual obligations and operational requirements is important, not simply offering equipment. Suppliers should therefore be able to demonstrate reliable service delivery, responsive coordination for varied events, suitable maintenance arrangements and experience managing temporary event infrastructure from setup through removal.

How relevant is this notice?

Notice Information

Notice Title

Hire of Event Infrastructure, Marquees & Equipment Service Solutions

Notice Description

Hull City Council intends to enter into a contract for the provision of Event Infrastructure, Marquees and Equipment Service Solutions. The contract will support the delivery of events across the city and will include the installation, maintenance and removal of event infrastructure, marquees and associated equipment as required by the Authority. The estimated contract value is PS210,000 per annum, giving an estimated total contract value of PS630,000 over the initial three-year term. The contract includes an option for the Authority to extend for a further period of up to one year, resulting in a potential total contract value of PS840,000.

Procurement Information

An open procurement procedure was undertaken by the Authority for the provision of Event Infrastructure, Marquees and Equipment Service Solutions. One tender was received and following evaluation the submission was deemed as unsuitable to satisfy the Authority's requirements and contractual obligations. As a result, the procurement process did not result in a contract award. The Authority therefore intends to enter into a contract by direct award pursuant to Section 43 of the Procurement Act 2023 on the basis that no suitable tenders were received in response to the competitive tendering procedure. The proposed award represents the most appropriate means of securing continued service provision and ensuring the Authority's operational requirements are met.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0774fc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088473-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£840,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hull City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HULL
Postcode
HU1 1AA
Postcode Area
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE11 Kingston upon Hull, City of
Delivery Location
Not specified
Local Authority
Kingston upon Hull, City of
Electoral Ward
St Andrew's & Docklands
Westminster Constituency
Kingston upon Hull West and Haltemprice

Supplier Information

Number of Suppliers
1
Supplier Name

Emik Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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