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Mole Valley District Council Repairs & Maintenance Swan Centre, Leatherhead

Mole Valley District Council

This public procurement record has 1 release in its history.

Tender

18 Sep 2026 at 16:14

UK4 - Tender Notice
Summary of the contracting process

Mole Valley District Council is procuring a fully managed mechanical and electrical maintenance service for The Swan Centre shopping centre in Leatherhead. The requirement covers planned preventative maintenance, reactive repairs, statutory inspections and testing, emergency call-outs, compliance reporting and associated contract management. The service is intended to support the centre’s safe, legally compliant and efficient operation. The successful contractor will report operationally to Estama (UK) Limited, which manages the centre’s day-to-day operations for the council. Work will take place in a live shopping-centre environment, requiring careful planning to minimise disruption to tenants, visitors, other contractors and normal centre operations. This is a services contract for repair and maintenance work, classified under CPV 50000000.

The procurement has reached tender: Mole Valley District Council invited offers through an open procedure. It is a single-lot contract. The estimated value is £280,000 excluding VAT, or £336,000 including VAT. The contract is scheduled to run from 1 February 2027 to 31 January 2030, with one possible 12-month extension to 31 January 2031 at the council’s discretion and subject to performance. The deadline for enquiries was 20 October 2026 at 5pm, and the deadline for tender submissions was 3 November 2026 at noon. The council expected to complete its award decision by 4 January 2027. Tenders are evaluated on quality, weighted at 60%, and price, weighted at 40%.

This opportunity suits an established mechanical and electrical maintenance contractor able to deliver a comprehensive, fully managed service in a busy commercial property. Suppliers should be able to organise planned preventative and reactive maintenance, statutory inspections, testing, emergency response and compliance reporting within an operational shopping centre. The work calls for qualified and experienced personnel, dependable call-out capacity and the ability to coordinate activities around tenants, visitors, contractors and trading operations. Strong contract-management and reporting capability will be important because the contractor will work operationally with Estama on behalf of the council. Businesses with experience maintaining complex, occupied retail or similarly public-facing premises are well placed to compete, particularly where they can demonstrate safe working and minimal operational disruption.

How relevant is this notice?

Notice Information

Notice Title

Mole Valley District Council Repairs & Maintenance Swan Centre, Leatherhead

Notice Description

Mole Valley District Council invites tenders for the provision of Mechanical & Electrical Maintenance Services for The Swan Centre, Leatherhead. Estama (UK) Limited acts as the Managing Agent for The Swan Centre and is responsible for the day-to-day operational management of the Centre on behalf of MVDC. The successful Contractor will report operationally to Estama throughout the Contract term. The purpose of this procurement is to appoint a suitably qualified and experienced Contractor to provide comprehensive Mechanical and Electrical Maintenance Services to support the safe, compliant and efficient operation of The Swan Centre. The successful Contractor shall provide a fully managed maintenance service comprising planned preventative maintenance, reactive maintenance, statutory inspections and testing, emergency call-out services, compliance reporting and associated contract management. All works shall be undertaken within a live shopping centre environment and must be carefully planned to minimise disruption to tenants, visitors, contractors and the day-to-day operation of the Centre. The Commencement Date for the delivery of the services is scheduled to be on 1st February 2027. The Contract will be awarded for a period of 3 years until 31st January 2030, with an option to extend for a further 1-year period subject to performance and the absolute discretion of the Council.

Lot Information

Lot 1

Renewal: One option to extend for 12 months only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0775d2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088869-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£280,000 £100K-£500K
Lots Value
£280,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20263 days ago
Submission Deadline
3 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mole Valley District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DORKING
Postcode
RH4 1SJ
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLJ26 East Surrey
Local Authority
Mole Valley
Electoral Ward
Dorking North
Westminster Constituency
Dorking and Horley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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