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Grant Administration Service

The North Yorkshire Council

This public procurement record has 1 release in its history.

Planning

18 Sep 2026 at 17:26

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

North Yorkshire Council is considering a framework for grant administration services. Providers would support the full grant lifecycle across programmes covering a wide range of themes: setting up schemes, administering applications, distributing funds, managing awards and ensuring appropriate governance. The service is intended to help the Council allocate grant funding efficiently, compliantly and transparently, in line with programme objectives, legislation and funder requirements. Individual call-offs would define the precise services required. The work would be delivered for grant programmes across North Yorkshire, within the United Kingdom. It falls within business administration, contract administration, management consultancy and social services. The Council is the public-sector buyer, and the proposed framework is intended to appoint external providers to administer grant schemes on its behalf.

This procurement is at the planning stage: North Yorkshire Council is testing the market and has not invited bids. It expects to create a framework agreement, with a future notice expected on 14 May 2027. The indicative contract period is from 1 June 2027 to 31 May 2030, with the possibility of renewal or extension to 31 May 2033. The stated gross estimated value is £500,000. The figure is indicative only; the Council has said that grant funding and resulting workload, volume and spend will vary, with no guaranteed level of work. A preliminary market engagement exercise is scheduled to run to 1 October 2026. There is one planned lot, and the procurement is identified as suitable for SMEs and voluntary, community or social enterprises.

The proposed framework should suit organisations that can manage grant programmes from design and launch through application handling, assessment, award, payment, monitoring and closure. Relevant suppliers are likely to include grant management specialists, public-sector administration providers, management consultancies and organisations experienced in social or community funding. Strong candidates will be able to establish schemes quickly when funding must be allocated within fixed timescales, while maintaining clear controls, audit trails, transparent decision-making and compliance with legislation and funder conditions. Experience of handling multiple grant themes and adapting services to different call-off requirements will be useful. Providers should prepare evidence of robust governance, data and financial management, stakeholder communication and grant monitoring. The Council has indicated that the framework may suit SMEs and voluntary, community or social enterprises when it reaches the market.

How relevant is this notice?

Notice Information

Notice Title

Grant Administration Service

Notice Description

North Yorkshire Council are considering creating a framework for Grant Administration Services to support the effective delivery of grant programmes where appropriate, across a wide range of themes. The Council may receive grant funding that is required to be awarded within a set timeframe. This funding, often from government sources, usually needs to be allocated and spent quickly. It is important to set up schemes promptly while ensuring proper governance is in place. The Council is therefore considering a framework to enable them to appoint providers to administer, distribute and manage grant schemes on their behalf. Over the last two years, the Council has paid third parties approximately PS250,000 to allocate 4 grant schemes. This information is provided for indicative purposes only in the context of this RFI. The amount of grant funding awarded to North Yorkshire Council varies on a year by year basis and there will be no guarantee of workload, volume, or spend under this Framework. The Framework would cover the whole grant lifecycle, ensuring funds are distributed efficiently, compliantly, transparently, and in line with programme objectives, relevant legislation, and funder requirements. Each call off would specify the exact elements required.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107689&TID=100112768&B= RFI published 20/05/26. OCID number: ocds-h6vhtk-069db5

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0775ef
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088915-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

85 - Health and social work services

CPV Codes

75100000 - Administration services

75112000 - Administrative services for business operations

79410000 - Business and management consultancy services

79990000 - Miscellaneous business-related services

79994000 - Contract administration services

85320000 - Social services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20263 days ago
Submission Deadline
Not specified
Future Notice Date
14 May 20278 months to go
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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