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Procurement of End User Devices - Laptops

Rochdale Metropolitan Borough Council

This public procurement record has 2 releases in its history.

TenderUpdate

22 Sep 2026 at 09:30

Tender Notice
Award

22 Sep 2026 at 08:47

Award Notice
Summary of the contracting process

Rochdale Borough Council procured laptops and other end-user devices for its ICT refresh programme. The requirement falls within computer equipment and supplies, including personal computers and workstations. Delivery is for the council’s operational needs in the North West of England. The procurement was managed by the council, with STAR Procurement involved in the review process. It relates specifically to hardware supplied through the Technology Products and Associated Services 2 framework. The requirement is therefore relevant to manufacturers, distributors and technology resellers able to provide business laptops and associated end-user computing equipment for a local authority environment. The scope is focused on hardware refresh rather than software development, consultancy or general IT support.

The procurement is complete and was awarded through a limited direct-award procedure without a prior competition, using the Technology Products and Associated Services 2 framework. The stated rationale was market conditions and pricing volatility, with extreme urgency cited under the applicable procurement rules. The award was made to XMA Limited on 11 September 2026. The active contract is valued at £1,286,836.50 including the published contract value, and was signed on 11 September 2026. Its stated period runs from 12 September 2026 to 31 March 2028. The tender records one bid. The hardware lot is marked cancelled in the tender record, although an active award and contract are recorded against it.

This procurement demonstrates substantial recurring demand from Rochdale Borough Council for laptop-led end-user device refreshes delivered through a public-sector technology framework. A future competitor would need reliable access to current business laptops, personal computers and workstation hardware, together with the capacity to supply a local authority at significant scale. Credibility would also depend on framework access or an equivalent route capable of supporting a direct award or other compliant public procurement process. Suppliers should be able to manage hardware fulfilment, delivery coordination and the practical requirements of replacing or refreshing an organisation-wide device estate. Established distributors, manufacturers and resellers with public-sector experience and resilient supply arrangements are the closest fit for this requirement.

How relevant is this notice?

Notice Information

Notice Title

Procurement of End User Devices - Laptops

Notice Description

End User Devices / Laptops as part of ICT refresh program

Lot Information

Lot 1

Procurement of End User Devices as part of ICT refresh program GCA - RM6098 Technology Products and Associated Services 2 Framework Lot 2: Hardware

Procurement Information

PCR2015 Framework - Direct Award - Market conditions and pricing volatility RM6098 Technology Products and Associated Services Framework 2.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0776fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089425-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

30213000 - Personal computers

30214000 - Workstations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,286,836 £1M-£10M

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Rochdale Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROCHDALE
Postcode
OL16 1XU
Postcode Area
Oldham
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD37 Greater Manchester North East
Delivery Location
TLD3 Greater Manchester
Local Authority
Rochdale
Electoral Ward
Central Rochdale
Westminster Constituency
Rochdale

Supplier Information

Number of Suppliers
1
Supplier Name

XMA Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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